Hi all --

I'd like to know how you handle program monitoring -- ensuring project
directors and their staff are actually carrying out the activities they
received grant funding to do. My question concerns extensive programs,
rather then individual research projects. Our university has grown a
great deal in the last five years, spawning opportunities for grant
funding that include extensive partnerships. Our grants administration
office is centralized and combines pre- and post-award services. We help
project directors with fiscal issues and monitor the financial side, but
we're concerned about project directors who aren't looking after the
programmatic aspects, and aren't communicating problems or changes with
us or their program officers. We understand that part of the issues is
educating project directors and their administrators during the
pre-award proces, but that isn't always enough. We've discussed a few
costly ideas -- adding a new position dedicated to program monitoring
and other compliance, or meeting frequently with administrators and
project directors. If your instititution has dealt with monitoring
programs, how have you done it? Who's responsible? How is the monitoring
function funded?

Best,

Diane M. Schmitz
Office of Grant & Research Development
Eastern Washington University
Cheney WA 99004-2444

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