Hello, I agree with Debbie on the second question.  For Key Personnel, I’ve
always been taught that only researchers who will influence or direct the
course of research should be on there, and these are usually folks who
remain on the budget for at least one full grant year. Undergrads are
usually NOT going to steer the research in one direction or another. Certain
Grad students and/or MD/PhD's are the type that usually could influence the
course of research with what they find out while performing their research
tasks.

I hope this helps.

Julie Edgerton
Associate Director, Finance & Administration
Department of Surgery
Div. of Plastic Surgery
Div. of Multi-Organ Transplantation
Stanford University
770 Welch Rd., Suite 400
M/C  5715
Stanford, CA  94304

Tel.: 650-725-6597
Fax: 650-725-6605
Cell: 650-892-7124
Email: xxxxxx@stanford.edu

________________________________________
From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of
Debbie Smith
Sent: Thursday, August 10, 2006 2:51 PM
To: xxxxxx@hrinet.org
Subject: [SPAM:#####] Re: [RESADM-L] NIH proposals, letters of support

In reply to your second question (someone else already responded to #1), I
discourage my faculty from including folks as key personnel whom they know
will change during the course of the project.  It is up to the PI to name
the key persons, but they should truly be KEY.  It's not an honorary
designation!  And with naming someone key personnel comes a lot of baggage .
. . Commons IDs, biosketches, other support, requesting changes if
necessary, reporting changes on progress reports, etc.  I encourage them to
give it some thought before they just name everyone on the project as key
personnel.

Debbie Smith
UT Health Science Center
Memphis

----- Original Message -----
From: Carolyn Elliott-Farino
To: xxxxxx@hrinet.org
Sent: Thursday, August 10, 2006 1:11 PM
Subject: [RESADM-L] NIH proposals, letters of support

Hi everyone. I'd love advice on three separate issues:

1. On NIH proposals, if someone works 20 hours a week 12 months a year, and
they plan to spend all that time on a grant, would that be 6 person months
(since they're only half time to start with), or 12 person months?  If 12 is
the answer, what happens if you're listed at more than 12 months in the
Commons because you're on another grant at another institution?  

2. Do you include undergrads as key personnel for NIH? I would tend not to,
but on the R424 there's a pulldown menu for key personnel and it includes
undergrads. This has one of our faculty wondering whether to include
undergrads as key personnel.

3. This one is not NIH related. Do you include letters of support from
senators, congresspeople, etc., with proposals submitted to federal
agencies? If so, under what circumstances? My reaction would be no, at least
not for competitions that are peer reviewed, but perhaps there are occasions
where such letters are appropriate (and what would those be???)?

Thanks a bunch.

Carolyn

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