My question (and the previous listserv messages linked below) are all referring only to our internal institution's forms. Laurie -----Original Message----- From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Robert Beattie Sent: Wednesday, July 26, 2006 9:30 AM To: xxxxxx@hrinet.org Subject: Re: [RESADM-L] Electronic proposal routing on campus What will faculty and staff use to create the applications, and how will you submit the Grants.gov? Bob xxxxxx@umich.edu On Jul 26, 2006, at 9:23 AM, Chamness, Laurie Powers wrote: Our institution has decided to purchase Quask for electronic routing of forms in general. Can anyone tell me how Quask compares to LiquidOffice? Laurie ________________________________________________________________ From: Research Administration List [mailto:xxxxxx@HRINET.ORG] On Behalf Of Peterson, Thane J [PRV/R] Sent: Thursday, January 26, 2006 2:04 PM To: xxxxxx@HRINET.ORG Subject: Re: [RESADM-L] Electronic proposal routing on campus Amy, At Iowa State, we switched to an automated system for our internal proposal routing form about 2 1/2 years ago. We looked at several options before settling on our current system. The software we purchased is called LiquidOffice. This is a process driven form/ software. The beauty of this form is that it mirrors the current paper process. We determined that it was much easier for the campus to learn an automated system that mirrors the current paper system rather than introduce a new form in addition to a new automated system. Additionally, if the automated system were to ever fail, we would be able to immediately switch to the paper system. The LiquidOffice software utilizes open platform technology, meaning that the entire campus was not required to purchase or install any new software. It uses common web browsers and adobe reader. The form we used in the past required users to use Microsoft Excel. They would fill out the form, print it, sign it, and send it along the way for all co-pi's to sign, all departments to sign and all colleges to sign. All before coming to the Vice Provost for Research then to my office. This could take days. With the automated system the form routes from the PI to all the co-pi's (all at once) to all the departments (all at once) then to each college one by one. A form in our new system could literally route through the university in a matter of minutes. There are a lot more details about our system that I haven't discussed but hopefully you get the picture. If you would like more information, please let me know. Good luck, Thane *************************************** Mr. Thane J. Peterson, CRA Director, Office of Sponsored Programs Administration Iowa State University 1138 Pearson Hall Ames, Iowa 50011-2207 (515) 294-5225 (515) 294-8000 FAX ospa.iastate.edu From: Research Administration List [mailto:xxxxxx@HRINET.ORG] On Behalf Of Amy E. Hibbard Sent: Thursday, January 26, 2006 12:31 PM To: xxxxxx@HRINET.ORG Subject: [RESADM-L] Electronic proposal routing on campus Hello all- We're considering moving to an electronic routing system for our on campus signature process. This is only for internal approval and record keeping, not meant to be specifically linked to an electronic grant submission process (though it eventually could be). In this process, we envision PI's completing an online form, uploading their proposal documents, which will then be automatically routed to chairs, deans, and other administrative staff on campus who need to review proposals prior to submission. This process will not preclude our office assisting PIs in preparing their documents; we're simply looking for a way to speed the approval process and become more efficient. For those of you have or are using some electronic system of this type, what are the good/bad points of doing so? For those of you who have specifically chosen not to use this type of internal routing system, will you share with me some of the reasons why? You can send your responses directly to me at xxxxxx@csupomona.edu, and if the group is interested, I'll make a summary of the responses available. Thanks, -Amy ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Amy Hibbard Assistant Director Office of Research & Sponsored Programs Cal Poly Pomona 3801 West Temple Pomona, CA 91768 (909) 869-6929 Voice (909) 869-2993 Fax xxxxxx@csupomona.edu "Opportunity is missed by most people because it is dressed in overalls and looks like work." 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