Good day:

On the subject of pre-award costs, can personnel costs ever be justified as
allowable pre-award costs?  Is a timing gap in renewal funding valid
justification, or is that deemed to be institutional expense?

Thank you in advance for your comments.

Robert Kaderle

Robert Kaderle
Finance Manager

Case Western Reserve University
Department of Molecular Biology and Microbiology
10900 Euclid Avenue
Room W200; LC 4960
Cleveland OH 44106

Phone: 216-368-3947
Fax: 216-368-3055
Email: xxxxxx@case.edu

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> -----Original Message-----
> From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf
Of
> Kumar Mukesh
> Sent: Thursday, June 22, 2006 9:43 AM
> To: xxxxxx@hrinet.org
> Subject: Re: [RESADM-L] Accounting capabilities using Oracle FMS or other
grant
> accounting systems
>
> Thea,
>
> In Oracle Grants module, there is a feature called
> "Budgetary Control" which will allow you to set the
> control as "Absolute" and thereby limiting the
> expenditures up to budgeted amount. The budgetary
> control can be set at overall award level, task level,
> resource group level, or each resource level.
>
> Pre-award authorization works the same way as the
> regular budget except the fact that expenditures are
> allowed from the pre award date.
>
> Kumar Mukesh
> Center for Clinical Research
> University Hospitals of Cleveland
>
>
>
>
>
> --- Thea Arocho <xxxxxx@OHIO.EDU> wrote:
>
> > Colleagues,
> >
> > I am looking for some feedback regarding the use of
> > the Oracle Financial
> > Management System - and the statement one of our
> > accountants made regarding
> > the system's capability.
> >
> > We authorize pre-spending accounts for use until
> > award docs are received on
> > projects that have time sensitive equipment or
> > travel issues. However, when
> > these accounts are established, we limit spending to
> > an authorized amount
> > which the guarantor (Dean or Chair) has approved. In
> > reviewing some of
> > these transactions, we noted overspending beyond the
> > guaranteed amounts. We
> > followed up and were told by the accounting
> > department that it is
> > impossible to prevent overspending on the accounts
> > (or any grant account
> > for that matter) because "no accounting package
> > nationwide has the
> > capability to monitor and prevent an overspent
> > situation". Being the logic
> > geek that I am, I have a hard time accepting this
> > response. Can some of you
> > out there with Oracle fms experience (or other
> > systems used for grant
> > accounting) offer some confirming comments or
> > (preferably) affirming
> > counters to this capability statement?
> >
> > Best,
> > Thea R. Arocho, CRA
> > Senior Grants and Contracts Manager
> > Ohio University
> > Office of Research and Sponsored Programs
> > 105 RTEC
> > Athens, Ohio 45701
> > (740) 593-2856 (Tel)
> > (740) 593-0379 (Fax)
> >
> >
> >
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