Thea,

In Oracle Grants module, there is a feature called
"Budgetary Control" which will allow you to set the
control as "Absolute" and thereby limiting the
expenditures up to budgeted amount. The budgetary
control can be set at overall award level, task level,
resource group level, or each resource level.

Pre-award authorization works the same way as the
regular budget except the fact that expenditures are
allowed from the pre award date.

Kumar Mukesh
Center for Clinical Research
University Hospitals of Cleveland

--- Thea Arocho <xxxxxx@OHIO.EDU> wrote:

> Colleagues,
>
> I am looking for some feedback regarding the use of
> the Oracle Financial
> Management System - and the statement one of our
> accountants made regarding
> the system's capability.
>
> We authorize pre-spending accounts for use until
> award docs are received on
> projects that have time sensitive equipment or
> travel issues. However, when
> these accounts are established, we limit spending to
> an authorized amount
> which the guarantor (Dean or Chair) has approved. In
> reviewing some of
> these transactions, we noted overspending beyond the
> guaranteed amounts. We
> followed up and were told by the accounting
> department that it is
> impossible to prevent overspending on the accounts
> (or any grant account
> for that matter) because "no accounting package
> nationwide has the
> capability to monitor and prevent an overspent
> situation". Being the logic
> geek that I am, I have a hard time accepting this
> response. Can some of you
> out there with Oracle fms experience (or other
> systems used for grant
> accounting) offer some confirming comments or
> (preferably) affirming
> counters to this capability statement?
>
> Best,
> Thea R. Arocho, CRA
> Senior Grants and Contracts Manager
> Ohio University
> Office of Research and Sponsored Programs
> 105 RTEC
> Athens, Ohio 45701
> (740) 593-2856 (Tel)
> (740) 593-0379 (Fax)
>
>
>
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