May I recommend that you rename the file every time you save it...like
May30threePM...
I renamed my xfd files every day so that if anything happened, I could
go back to the previous day's work and not lose much. That also gave me
a nice track record. After a couple of days, you can delete old files
that you don't need.
 Elsa

Elsa G. Nadler, EdD
Grants Manager
Department of Community Medicine
1 Medical Center Drive
PO Box 9190
West Virginia University
Morgantown, WV 26506-9190

Tel: 304/293-3546
Fax: 304/293-6685

>>> "Schreiber, Hollie" <xxxxxx@OKSTATE.EDU> 05/30/06 2:44 PM
>>>
We've had similar problems. When we tried to email the files back and
forth between pre-award administrators (our budgeting and proposal
functions are separate), we'd lose data.  We had to establish a shared
drive to avoid it.

I don't know the full technical reason, but it has to do with the
truncated associated file (if your original is named Hammer_345.xfd,
it
creates a truncated version called, say, Hamm~1.xfd. We believe that
file actually stores much of the data [my techie husband explained it
to
me, or tried to], and if it is not also emailed/transferred, then the
original file loses the connection to that truncated data storage and
"loses data".) I did many, many experiment to try to isolate the
problem
and I could only get it down to as far as the truncated version
playing
some role in the data loss.

Unfortunately, storing both files on a shared drive is the only
solution
I'm able to offer you. It was a simple, easy solution for us and since
then, we've had no issues whatsoever.

Hollie Schreiber
Proposal Development Specialist
Research Support Services, College of Arts & Sciences
Oklahoma State University
(405) 744-8458
(405) 744-3285 fax

________________________________

From: Research Administration List [mailto:xxxxxx@HRINET.ORG] On
Behalf Of William Hammer
Sent: Tuesday, May 30, 2006 1:35 PM
To: xxxxxx@HRINET.ORG
Subject: [RESADM-L] xfd overwrite problem

I have investigator's xfd files on a "shared drive", or server
location
that I am connected to.  I can edit them, save them by overwriting the
same file, and open them back up with no problem on my PC.

When I email or upload the same file in Sakai, THE UNEDITED FILE
APPEARS!

Now I wonder just what the reviewers will be looking at. There was no
reason for rejections since everything was completed in both versions.

This was a HRSA app through the Double "G".  Fortunately, I was able
to
catch on before the NIH apps went in.

William D. Hammer, Coordinator
Grants & Contracts Office, R-102
Albany Medical College, MC-1
47 New Scotland Avenue
Albany, NY 12208
(518) 262-9038    phone (ext. 29038)
(518) 262-5890    fax      (ext. 25890)

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