We do these things too, but these are generally done AFTER the subaward
has been issued.

We are now doing due diligence BEFORE we issue a subaward to try to
determine risk - i.e. does the organization have accounting practices in
place to deal with receipt and accounting of federal funds.

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@HRINET.ORG] On
Behalf Of Karl I Hereim
Sent: Friday, May 26, 2006 9:17 AM
To: xxxxxx@HRINET.ORG
Subject: Re: [RESADM-L] A-133 Subrecipient Monitoring Question

------------------------------

Date:    Thu, 25 May 2006 14:34:19 -0700
From:    Barbara Gray <xxxxxx@DRI.EDU>
Subject: A-133 Subrecipient Monitoring Question

Every year, we send the standard letter to ALL our subrecipients
requesting information on their A-133 audit--and there is a place for
them to indicate that they are not subject to A-133.  Is it really
necessary to send the letter to subawardees that we know are not
required to have A-133 audits?  And here's another question that even
our auditors haven't answered:  are foreign entities requried to do
A-133 audits if they have lots of awards of federal dollars and the
expend more thatn $300,000 in the year? If I'm correct in thinking the
answer is no, should lack of a returned letter saying "we're not subject

to A-133" be an audit finding?  Thanks.
bg

Barbara H. Gray
Director of Sponsored Research
Desert Research Institute
2215 Raggio Parkway
Reno, Nevada  89512-1095
Telephone:	775-673-7381
Fax:		775-673-7459
E-mail:	xxxxxx@dri.edu
www.dri.edu

We send a letter regardless of our knowledge of an entity's status,
because it's too easy to forget documentation otherwise.  We ask for a
signature certifying that, if A-133 does not apply, the organization
isn't charging us higher prices than elsewhere, and that it complies
with general standards for good business practices.

Of course that certification and a token will get you to Brooklyn, but
it's a start.

Karl Hereim
Grants and Contracts Specialist
Office of Sponsored Projects

The University of Texas at Austin
P.O. Box 7726, Austin, TX 78713-7226
Street address:
North Office Building A
101 East 27th Street
Suite 4.300, Mail Code A9000
Austin, TX 78712

Phone: (512) 471-6618
Fax: (512) 471-6564

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