Ms. Gray,
Based on A-21, a payroll system has to reasonably (loaded word) reflect
the pay received by the individual.  That reasonable reflection is based
on his/her institutional base salary (IBS). IBS is the annual
compensation paid by the university/college for an employee's
appointment, whether that individual's time is spent on research,
instruction, administration, service or clinical activity. IBS excludes
any income that an individual is permitted to earn outside of duties for
the university/college.

Your question sounds like:
1) they are being paid by a federal source;
2) they are committing some level of effort to the project (may be
measurable, may be deminimus);
3) the effort being committed is consistent with their appointment at
the institution;
4) the effort has a degree of frequency

Based on my understanding, and regardless if they are receiving pay, the
subject of effort reporting is just that - effort.

If they are committing measurable effort to the project then it should
be documented accordingly.

Regards,
Michael DeShazo, CRA
~=~=~=~=~=~=~=~=~=~=~=~=~=~=~=~=~=~=~=~=~=~=~=~=~=~=~=~=~=~=~=~=
Budget/Fiscal Analyst Lead
Financial Compliance and Outreach, Grant and Contract Accounting
University of Washington, Box 351122

Team Email: xxxxxx@u.washington.edu

PH: (206) 616-6718
FX: (206) 543-0764
EM: xxxxxx@u.washington.edu

WEB: http://www.washington.edu/research/gca/office/
~=~=~=~=~=~=~=~=~=~=~=~=~=~=~=~=~=~=~=~=~=~=~=~=~=~=~=~=~=~=~=~=

Kimberly Gray said the following on 4/13/2006 9:43 AM:
> Hello all
>
>
>
> At my institution, there are some professors being paid additional
> compensation (which is paid as a one time pay) on a grant. These
> professors are not being paid the same amount each paycheck, but are
> being paid various amounts of money maybe just once or twice a semester
> for performing activities associated with the grant. These activities
> are above and beyond their regular duties.  Do these professors have to
> do Effort Reporting? And if so, is the effort averaged over the
> reporting period (semester)?
>
>
>
> Your help is appreciated,
>
> KIM
>
>
>
> ********************************************************
>
> Kimberly F. Gray, M.P.A.
>
> Director
>
> Grants Administration and Sponsored Programs
>
> Augusta State University
>
> 2500 Walton Way
>
> Augusta, GA  30904-2200
>
> Phone - (706) 729-2327
>
> Fax - (706) 729-2329
>
> ********************************************************
>
>
>
>
>
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