Penny:
If the pre-proposal contains a detailed budget or if there are obligations
of space, cost share, etc., then the PI is required to get formal approval
before submission.
Otherwise, we just request that the PI send us a courtesy copy.

Katie.
************************************************************
Kathryn Watkins, M.Ed., CRA, Director
Sponsored Programs and Research
Cleveland State University
216-687-3630 / 216-687-9382 (fax)

 Penny J Miceli
 <Penny.J.Miceli.         To:      xxxxxx@HRINET.ORG
 xxxxxx@ND.EDU>                cc:
 Sent by:                 Subject: [RESADM-L] policy regarding signatures on "pre-proposals"?
 Research
 Administration
 List
 <xxxxxx@HRINET
 .ORG>

 03/03/2006 03:23
 PM
 Please respond
 to Research
 Administration
 Discussion List

Hi All,
With more and more private foundations adopting a submission process that
begins first with a pre-proposal (and full proposal to follow only by
invitation), one of the Associate Deans within our College would like to
know what other institutions do in terms of administrative requirements for
"pre-proposal" submissions, particularly those for which the sponsor does
not require an institutional signature.  Although our institutional policy
is that pre-proposals should be routing for approvals just like a full
proposal, this often does not happen because PIs know the sponsor does not
require an institutional signature.

Does your institution require an administrative review/sign-off on
pre-proposals (even if the sponsor does not)?  If so, how do you induce
your faculty to comply?  I've noticed that if a faculty member is being
held accountable for their number of grant submissions (because it is built
into some sort of incentive structure) then they are more likely to comply
with internal administrative processes since that is the only way to get
the submission "on the books."  What has worked for you all?  Do your Deans
count "pre-proposals" as fulfilling any requirements that might be placed
on the faculty member to submit a certain number of grant applications (for
example, to be eligible for a leave)?

I've checked a few websites for other institutions and found a few written
policies, but not many.  If anyone is willing to share, I'd appreciate it.

Feel free to email me personally, or the list.
Thanks,
Penny

Penny J. Miceli, Ph.D.
Assistant Director
Institute for Scholarship in the Liberal Arts
College of Arts & Letters
University of Notre Dame
101 O'Shaughnessy Hall
Notre Dame, IN 46556
Ph (574) 631-4264
Fax (574) 631-4295
email: xxxxxx@nd.edu

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