Sarah,

Below is an excerpt from a specific DOE guideline that we are currently
working on for a collaborative proposal.  I can't say this is the way
DOE wants it done on each collaborative submission, but it might help.
As far as I can tell, there isn't any way to link them up other than
having some paper document listing each participating organization.

This excerpt is from the following solicitation:

Office of Science Notice DE-FG02-06ER06-04
Scientific Discovery through
Advanced Computing

U.S. Department of Energy

Office of Science Financial Assistance Program - Notice
DE-FG02-06ER06-04: Scientific Discovery through Advanced Computing

 Collaborative Applications

It is expected that the majority of applications submitted in response
to this notice will be for scientific simulation teams involving more
than one institution. Other institutions may be universities, industry,
non-profit organizations, Federal Laboratories and Federally Funded
Research and Development Centers (FFRDCs), which include the DOE
National Laboratories. Collaborative applications focused on a single
research activity submitted in response to this notice (i.e.,
applications involving more than one institution) should be submitted as
described below. The research activity should be given a title that is
used by all submitting institutions.

Each university, industrial organization, and non-profit organization
involved in a proposed collaborative research project must submit a
separate application in PDF format to grants.gov, and each application
must include a common technical description of the overall research
activity.

A lead Principal Investigator (PI) must be identified who has overall
coordination responsibility for the integrated research activity--the
lead PI's institution is referred to as the lead institution. The
applications from the collaborating institutions must each identify a
Co-PI who is responsible for the part of the research to be carried out
at his/her institution.

In addition to the common technical description of the overall project,
each application must include a separate set of application forms for
the institution. Each application must also contain an appendix with a
1-2 page summary of the tasks and milestones to be completed by the
institution submitting the application. The description of these tasks
and milestones must be sufficiently clear that it is obvious how they
relate to the common technical description of the overall research
project.

Matt L Berry, CRA

Proposal Development Specialist
Office of Research Services
University of Oklahoma Norman Campus
731 Elm Avenue, Room 214
Norman, OK  73019
Phone: (405) 325-6131 Fax: (405) 325-7750
xxxxxx@ou.edu

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@HRINET.ORG] On
Behalf Of Sarah A Rodriguez
Sent: Thursday, February 16, 2006 9:27 AM
To: xxxxxx@HRINET.ORG
Subject: [RESADM-L] Collaborating Proposals with Grants.gov

Dear all,

I had a question this morning about submitting a collaborative proposal
(i.e. collaborating with another institution) through Grants.gov.  One
of our departments wants to submit a DOE proposal and is not sure how,
as she put it, the system will "link up" our submitted proposal with the
other collaborating institution.  (She also wanted to know if submitting
a proposal like this meant her department should get its own Grants.gov
account, which I assured her was not the case, as all proposals need to
come through our office.)

So--how DO you submit a collaborative proposal to Grants.gov?  Any
insight?

Thanks,
Sarah A. Rodriguez

________________________________________________

Sarah A. Rodriguez
ERA Coordinator
Office of Sponsored Projects
The University of Texas at Austin
512.471.2340
xxxxxx@austin.utexas.edu
http://www.utexas.edu/research/osp/

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