Re: Cost share Kathryn Watkins 09 Feb 2006 14:18 EST

My understanding is that a quantified match mentioned anywhere in the
project or budget narrative becomes voluntary cost share and consequently
is auditable.

************************************************************
Kathryn Watkins, M.Ed., CRA, Director
Sponsored Programs and Research
Cleveland State University
216-687-3630 / 216-687-9382 (fax)

 Bill Campbell
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 02/09/2006 02:12
 PM
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 Administration
 Discussion List

Carolyn, I quantify them if I possibly can.  A program officer at ED (or
maybe USDA, can't remember for sure) told me once that if a match doesn't
show up on the cover sheet or budget form, they don't pay any attention to
it.  So I've been putting numbers in the narratives ever since.

And I agree completely, budgets should be reasonable and the project has to
deliver.  If the matches aren't legitimate, I don't include them anywhere.

Regards, Bill
Bill Campbell
Director, Grants & Research
University of Wisconsin-River Falls
410 S. 3rd St.
River Falls, WI 54022
715/425-3195
FAX 715/425-0649

Carolyn Elliott-Farino wrote:
 Bill,

 But do you quantify these resources that you include in the project
 narrative and budget narrative? It's one thing to say that "the
 department will contribute supplies," quite another to say "The
 department will contribute $5000 in supplies." My understanding is
 that if the resources you describe are quantified at all, they become
 voluntary cost share. I think you can show institutional commitment
 without quantifying the amount. So if you don't quantify, I guess I'd
 agree with you. If you do quantify, I'm not sure.

 Whatever, budgets should be reasonable, and projects should give some
 bang for the buck, right?

 >>> xxxxxx@UWRF.EDU 2/9/2006 12:36:06 PM >>>
 RESADMers--

 Normally, I agree with Spanky--but not on this issue.  I've served as
 a reader for Dept of Education on many occasions, and as a reader I'm
 impressed when a proposal narrative or letter of commitment describes
 the resources the institution is committing to a project.  And yes,
 my impressions are reflected in my scoresheet.  So when I write
 proposals for ED, I always describe the resources we will use for
 match in the narrative.  And I include them in the budget narrative
 as well.  BUT--I do NOT include matching funds on the official budget
 forms or list them on the cover sheet, unless of course a match is
 required.  If I put matching funds on the official budget form and
 cover sheet, we're accountable for them, we'll have to report time &
 effort, etc.

 I follow that strategy with other agencies as well, especially USDA.
 Not so much with NSF, not at all with NIH.

 Regards, Bill
 Bill Campbell
 Director, Grants & Research
 University of Wisconsin-River Falls
 410 S. 3rd St.
 River Falls, WI 54022
 715/425-3195
 FAX 715/425-0649

 Mike McCallister wrote:
 Fer sure this is a "just say no" thing.  Never, ever provide
 unrequired match.  It's a waste of scarce resources.  That's
 the kin do fcrapola you hear from rookies.  And that's just
 what I tell them.

 Spanky

 At 03:25 PM 2/8/2006, you wrote:
 That is an urban myth. It is the quality of the proposal
 and the proposer, not any cheap-jack price, that results
 in an award. You cannot buy an award, and if it would be
 funded anyway, why subsidize the project; there are
 better ways to spend your money. Mandatory cost sharing
 excepted, of course.

 Chuck

 At 01:00 PM 2/8/2006, you wrote:

 Good afternoon-

 I have PI's who are using the "if I cost share I
 have a better chance of getting funded"
 justification for cost share.

 Is there any communique from NIH that dispels that
 idea?

 Thx!

 Camilla

 Camilla Curnow
 Director of Research Administration
 Internal Medicine
 Box 801020
 243-7186
 243-0399 Fax

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 Herbert "Chuck" Chermside, CRA
 Director Emeritus, VCU Sponsored Programs
 Executive Director, Research Administrators Certification
 Council
 1915 Robindale Rd.
 Richmond, VA 23235-3931
 804-320-5502
 xxxxxx@verizon.net

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