Perfectly reasonable policy.  Be sure it is written!

I heartily approve of "more than 50% of the salaries and wages
support effort" as a sensible and reliable measure of "grant
activity", and one easy to document on audit because the $ records
are automatically generated, except fo WHO works in that location,
and a PI's memo for your file will document that.

Chuck

At 10:13 AM 1/31/2006, you wrote:
>Chuck - as hard as it is to imagine (I was amazed) our F&A rate
>agreement didn't have a footnote for off-campus.
>
>We define off-campus as a project that is conducted entirely off
>campus or the project budget includes rent for facilities and more
>than 50% of the salaries and wages support effort at that rented facility.
>
>At 10:14 PM 1/30/2006 -0500, you wrote:
>>Susan, you should review in detail the letter approving your F&A
>>rates.  It is probably in your Controller's office or your
>>Financial V-P's.  One of the footnotes should define precisely what
>>IS off-campus.  In essence it will define off campus in such a way
>>that the "facilities" part of F&A is not in the rate.  I have seen
>>these definitions differ in detail, but the jist will be "conducted
>>in facilities not owned by the institution". I cannot imagine that
>>the footnote is not there.
>>
>>You should have/develop internal policies to differentiate "field
>>work" from Off-Campus work.
>>
>>Chuck
>>
>>
>>At 04:46 PM 1/30/2006, you wrote:
>>>Hi,
>>>
>>>We are a public, primarily undergraduate institution with a
>>>federally-negotiated indirect cost rate.  With separate on- and
>>>off-campus rates but without a clear definition for on- and off-campus
>>>work, we are wondering how other folks determine which rate is
>>>applicable to a given project with aspects of each.  For example, do you
>>>use one or the other rate based on the proportion of dollars?  Or time?
>>>And for industry-sponsored research for which most of the work is
>>>subcontracted to another institution, would you consider that on- or
>>>off-campus for purposes of indirect cost calculation (where clearly the
>>>majority of work and personnel time are attributable to off-campus but
>>>the subcontracts have to be issued and managed using on-campus
>>>facilities and personnel...)?
>>>
>>>Thanks for your thoughts,
>>>Susan
>>>
>>>
>>>Susan Anderson
>>>
>>>Assistant Director
>>>Office of Research & Grants Administration
>>>66 George Street
>>>Charleston, South Carolina 29424
>>>843-953-4973 (voice)
>>>843-953-6577 (fax)
>>>xxxxxx@CofC.edu
>>>http://www.orga.cofc.edu/
>>>
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>>
>>Herbert "Chuck" Chermside, CRA
>>Executive Director, Research Administrators Certification Council
>>PO BOX 72641, Towne Center Station
>>Richmond, VA 23235-8018
>>804-543-3002
>>xxxxxx@verizon.net
>>http://www.cra-cert.org/
>>
>>
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Herbert "Chuck" Chermside, CRA
Executive Director, Research Administrators Certification Council
PO BOX 72641, Towne Center Station
Richmond, VA 23235-8018
804-543-3002
xxxxxx@verizon.net
http://www.cra-cert.org/

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