Susan, you should review in detail the letter approving your F&A
rates.  It is probably in your Controller's office or your Financial
V-P's.  One of the footnotes should define precisely what IS
off-campus.  In essence it will define off campus in such a way that
the "facilities" part of F&A is not in the rate.  I have seen these
definitions differ in detail, but the jist will be "conducted in
facilities not owned by the institution". I cannot imagine that the
footnote is not there.

You should have/develop internal policies to differentiate "field
work" from Off-Campus work.

Chuck

At 04:46 PM 1/30/2006, you wrote:
>Hi,
>
>We are a public, primarily undergraduate institution with a
>federally-negotiated indirect cost rate.  With separate on- and
>off-campus rates but without a clear definition for on- and off-campus
>work, we are wondering how other folks determine which rate is
>applicable to a given project with aspects of each.  For example, do you
>use one or the other rate based on the proportion of dollars?  Or time?
>And for industry-sponsored research for which most of the work is
>subcontracted to another institution, would you consider that on- or
>off-campus for purposes of indirect cost calculation (where clearly the
>majority of work and personnel time are attributable to off-campus but
>the subcontracts have to be issued and managed using on-campus
>facilities and personnel...)?
>
>Thanks for your thoughts,
>Susan
>
>
>Susan Anderson
>
>Assistant Director
>Office of Research & Grants Administration
>66 George Street
>Charleston, South Carolina 29424
>843-953-4973 (voice)
>843-953-6577 (fax)
>xxxxxx@CofC.edu
>http://www.orga.cofc.edu/
>
>======================================================================
>  Instructions on how to use the RESADM-L Mailing List, including
>  subscription information and a web-searchable archive, are available
>  via our web site at http://www.hrinet.org (click on "Listserv Lists")
>======================================================================
>
>
>======================================================================
>  Instructions on how to use the RESADM-L Mailing List, including
>  subscription information and a web-searchable archive, are available
>  via our web site at http://www.hrinet.org (click on "Listserv Lists")
>======================================================================

Herbert "Chuck" Chermside, CRA
Executive Director, Research Administrators Certification Council
PO BOX 72641, Towne Center Station
Richmond, VA 23235-8018
804-543-3002
xxxxxx@verizon.net
http://www.cra-cert.org/

======================================================================
 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
======================================================================