Thank you all who have replied.  Your responses have been very helpful.

Cheers!

Carole

Mckinley, Barbara W. wrote:

>Actually, we keep records until 3 years after the final FSR for the Grant  and I believe that's the intent of the recommendation.
>BW
>
>
>Barbara W. McKinley, M.P.H., C.R.A.
>Administrator, Department of Molecular Virology and Microbiology
>Baylor College of Medicine
>One Baylor Plaza
>Houston, Texas 77030
>Voice: 713-798-3154
>Fax: 713-798-5075
>email: xxxxxx@bcm.tmc.edu
>
>"Let us not talk of karma, but simply of responsibility toward the whole world."
>         -His Holiness the Dalai Lama, "Imagine All the People"
>
>"There may be times when we are powerless to prevent injustice, but there must never be a time when we fail to protest."
>                   - Elie Wiesel
>
>
>
>
>
>
>-----Original Message-----
>From: Research Administration List [mailto:xxxxxx@HRINET.ORG] On Behalf Of Steinert, Bruce
>Sent: Monday, January 09, 2006 12:14 PM
>To: xxxxxx@HRINET.ORG
>Subject: Re: [RESADM-L] Help finding information
>
>Hi Carole,
>The NIH GPS states:
>"Record Retention and Access
>Grantees generally must retain financial and programmatic records, supporting documents, statistical records, and all other records that are required by the terms of a grant, or may reasonably be considered pertinent to a grant, for a period of 3 years from the date the annual FSR is submitted."
>
>I would include any data generated in the "all other records that are ...  pertinent to a grant" category. COGR recommends at least 3 years post FSR (which is similar to the IRB record requirement).
>
>There could be other time frames depending on the uses of the data. Good questions to ask are whether the data supports a patent application or does the journal publishing the work have specific retention guidance.
>
>Sorry for not being more help,
>Bruce
>
>Bruce Steinert, PhD, CCRA
>Administrative Director, Clinical Trials Center ENH Research Institute Evanston Northwestern Healthcare
>
>-----Original Message-----
>From: Research Administration List [mailto:xxxxxx@HRINET.ORG] On Behalf Of Carole Knight
>Sent: Monday, January 09, 2006 10:57 AM
>To: xxxxxx@HRINET.ORG
>Subject: [RESADM-L] Help finding information
>
>Hi everyone,
>
>I have been asked a question, and try as I might, I can't find the answer.  I'm hoping that my wise colleagues on this list can help.  The question is this:  How long must a researcher or institution retain data, slides, samples, etc., from NIH funded research after the funding for the project ends?
>I've asked several people and gotten several different answers.  I can't find anything on the NIH website or on any other government sites.
>
>Can anyone help and point me to a reference from NIH or the government that I can quote to our researchers?
>
>Thanks in advance for your wise counsel.
>
>Carole
>
>
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