Hi Carole,
The NIH GPS states:
"Record Retention and Access
Grantees generally must retain financial and programmatic records,
supporting documents, statistical records, and all other records that
are required by the terms of a grant, or may reasonably be considered
pertinent to a grant, for a period of 3 years from the date the annual
FSR is submitted."

I would include any data generated in the "all other records that are
...  pertinent to a grant" category. COGR recommends at least 3 years
post FSR (which is similar to the IRB record requirement).

There could be other time frames depending on the uses of the data. Good
questions to ask are whether the data supports a patent application or
does the journal publishing the work have specific retention guidance.

Sorry for not being more help,
Bruce

Bruce Steinert, PhD, CCRA
Administrative Director, Clinical Trials Center
ENH Research Institute
Evanston Northwestern Healthcare

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@HRINET.ORG] On
Behalf Of Carole Knight
Sent: Monday, January 09, 2006 10:57 AM
To: xxxxxx@HRINET.ORG
Subject: [RESADM-L] Help finding information

Hi everyone,

I have been asked a question, and try as I might, I can't find the
answer.  I'm hoping that my wise colleagues on this list can help.  The
question is this:  How long must a researcher or institution retain
data, slides, samples, etc., from NIH funded research after the funding
for the project ends?  I've asked several people and gotten several
different answers.  I can't find anything on the NIH website or on any
other government sites.

Can anyone help and point me to a reference from NIH or the government
that I can quote to our researchers?

Thanks in advance for your wise counsel.

Carole

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