Thanks.  I think I confused a lot of people....OSP will still be
submitting, but they won't be putting any information in.
When I refered to the PI, I meant the PI and any administrators working
for them.  Of course they don't do much of the admin work.  I just
consider the PI and his/her people to be a team, so therefore I lump
them all together as "the PI".
And no, our OSP doesn't have the time to do all the things you
mentioned.  I worked there until August when I moved to a better
position, and I can tell you that we didn't copy (other than our own
copy) mail or Fed Ex anything.  The PI sent someone to pick up the
proposal and they would make all the necessary copies.
Thanks for your help though.  I'm getting a lot of interesting
responses.

>>> xxxxxx@UMICH.EDU 12/15/05 12:21 PM >>>
I have put some comments in bold within the original text.

Bob
xxxxxx@umich.edu

On Dec 15, 2005, at 11:04 AM, Angela Steltzer wrote:

Hi all,
I apologize for missing the discussion a few weeks ago on how
different
offices are handling grants.gov submissions.  It was recently brought
to
my attention that we may have some problems initially with the
electronic submission.
IF YOU FOLLOW ALL THE DIRECTIONS, YOU SHOULD NOT HAVE PROBLEMS,
GRANTS.GOV IS WORKING QUITE WELL NOW.  THERE ARE GREAT AIDS FOR HOW
TO USE THE SYSTEM ON THE GRANTS.GOV SITE AND ALSO NIH HAS A USEFUL
SITE WITH INFO TOO.
http://era.nih.gov/ElectronicReceipt/tips_tools.htm

 From what I understand, a PI downloads the
appropriate application, fills it out
YES, OR PERHAPS A MEMBER OF THE RESEARCH TEAM DOES THIS, DO YOU WANT
HIGHLY PAID PHD/MD RESEARCHERS TAKING TIME FROM THIER VALUABLE
PROJECTS TO TAKE CARE OF THIS BUREAUCRATIC ASPECT OF GRANTS
PREPARATION?  LET THEM WRITE THE SCIENCE WHILE OTHERS DO THE COMPUTER

MANIPULATION AND FORMS FILLING
, and then somehow uploads it to
the system again.  Is that right?
NEITHER THE RESEARCH TEAM NOR THE UNITS SHOULD BE DOING ANY
SUBMITTING.  THEY SHOULD BE SENDING THE COMPLETED FILE TO THE GRANTS
OFFICE FOR SUBMISSION.  ONLY THE GRANTS OFFICE STAFF SHOULD BE
REGISTERED TO SUBMIT.
Our problem is that we don't believe
that we (as administrators) can get into the system to review the
proposal.
ANYONE WITH THE PURE EDGE VIEWER CAN OPEN AN APPLICATION FILE.  USE A

PC OR THE SOON TO BE RELEASED CITRIX FOR MAC OPTION.  HAVE THE
RESEARCH TEAM SEND A COPY TO YOU AND THEN YOU HAVE A LOOK, PRINT OUT
A COPY,  AND SEND TO OSP.
Our OSP has determined that it does not have the manpower
(and frankly they don't) to address this issue.
IF YOUR OSP HAS STAFF TO REVIEW, COPY, FILE, APPROVE, AND SEND PAPER
COPIES THEN THEY HAVE STAFF TO SUBMIT AN ELECTRONIC APPLICATION.
PERHAPS THEY WILL NEED A FEW MORE DAYS THAN WITH PAPER.  PERHAPS THEY

NEED A PAPER COPY TO READ; THIS CAN BE MADE BY THE RESEARCH TEAM OR
BY UNIT STAFF.
I am therefore asking all of you to please let me know how your
institution is handling the electronic submission.
AT MICIGAN, WE ARE TEACHING MEMBERS OF THE RESEARCH TEAMS HOW TO
DOWNLOAD THE APPLICATION AND TO FILL IT OUT.  THE FORMS ARE EASY TO
FILL OUT AND ASK THE SAME INFO AS IS ASKED ON CURRENT FORMS.  WE
(OSP) ARE CURRENTLY CREATING A SERVER FOR THE TEAMS TO PLACE THE
COMPLETED FILES INTO SO WE CAN RETRIEVE AND REVIEW AND SUBMIT.
I must add that I had originally thought that grants.gov would be
like NSF fastlane
system, where pdf files are uploaded instead of on-screen typing.
GRANTS.GOV IS LIKE FASTLANE.  YOU ENTER INFORMATION INTO STANDARD
FORMATS IN BOTH AND YOU UPLOAD PDF FILES INTO BOTH.  INSTEAD OF
ALLOWING APPROVERS TO VIEW A SITE, PI/STAFF SEND A FILE TO THE
APPROVERS, WHO THEN SUBMIT IT.
Thanks in advance for all of the advice.

Angela Steltzer, J.D.
Senior Research Administrator
Department of Medicine
Emory University
1364 Clifton Road, Suite H-153
Atlanta, GA 30322
Tel: 404-712-8763
Fax: 404-727-3099
xxxxxx@emoryhealthcare.org

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