Whitehead Institute for Biomedical Research
Administrative Lab Manager

Exercising a high degree of autonomy and discretion, the Administrative
Lab Manager provides administrative support and financial  lab
management to a faculty member and his  research lab.
Responsibilities include  preparing budgets (both fiscal and grant
budgets), reviewing accounts, tracking all spending and projecting
spending patterns.  The Administrative Lab Manager also administers
budgets to ensure that sponsor regulations and Institute guidelines are
adhered to,  internal consistency is maintained, and lab budget plan and
expenditures are not exceeding available funding.  The Administrative
Lab Manager works closely with the Lab Head to modify lab budget plans
as appropriate, according to increases or decreases in funding.

The Administrative Lab Manager assists the faculty member and other lab
members  in the preparation and assembly of all non-scientific portions
of grant and fellowship applications, processing and proofreading
technical reports, grant proposals, and manuscripts.

Additional responsibilities include maintaining the Lab Head's calendar,
making travel arrangements, screening callers and visitors, reading and
responding to mail, and acting as information source on established
Institute, sponsor, and laboratory policies and procedures. The
Administrative Lab Manager  will plan and coordinate a variety of
meetings, seminars and conferences, prepare and disseminate course
material, advise students of academic policies and procedures, and
handle highly confidential material such as HR records, recommendations
and personal references.   Other responsibilities include processing
check requests, purchasing supplies and equipment, reviewing  effort
reports, and preparing personnel paperwork, such as requisitions,
academic appointments, redistributions, and terminations.
A bachelor's degree or equivalent and a minimum of 2 to 5+ years of
directly related administrative experience including budget management
required. Grants administration experience is highly desirable.

Must be skilled in the use of spreadsheet and word processing
applications. Excellent interpersonal, organizational and office skills
and excellent verbal and written communication skills required.  Must be
a problem solver willing to take the initiative to provide smooth,
well-organized administrative support and work collegially with other
labs and administrative departments.  Must be attentive to details and
deadlines. Must prioritize and juggle multiple tasks at once and have
the ability to work independently and with only general direction.
We offer competitive salaries, excellent benefits, and a convenient
Kendall Square location.

Please send resumes to:
Human Resources
Whitehead Institute
Five Cambridge Center
Cambridge, MA 02142
or E-mail: xxxxxx@wi.mit.edu

Amanda Tibbetts, Human Resources Officer     HUMAN RESOURCES
xxxxxx@wi.mit.edu

--
Richard Chiriatti, CRA
Senior Grants Officer
Office of Sponsored Programs
Whitehead Institute for Biomedical Research
5 Cambridge Center, Room 780
Cambridge, MA  02142-1493
Phone: (617) 258-5018
Fax: (617) 258-6184
E-mail: xxxxxx@wi.mit.edu

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