Senior Contracts and Grants Administrator
Job #KL-SGA-002

Veterans Medical Research Foundation (VMRF), a non-profit organization, is
seeking a qualified Senior Contracts and Grants (Fund Managing)
Administrator for the CORE office.

EDUCATIONAL BACKGROUND DESIRED:
Bachelor's degree (BA/BS) from four-year college or university and two to
four years of proven related experience in a research or university
environment or equivalent combination of education and experience.

PERSONAL QUALIFICATIONS:
Successful applicant must have of experience in using and applying OMB
circulars A110 and/or A-122 in sponsored projects administration.
Experience in contract negotiation with pharmaceutical industry sponsors is
preferred.  Applicant must have an understanding of the support requirements
of a research environment and the ability to carry them out.  Strong
oral/written communication skills and a demonstrated ability to work with
internal (administration, faculty, staff) and external (universities,
industry, federal, state or other agency) personnel is essential.  Extremely
strong computer skills are mandatory, particularly database and spreadsheet
experience.

EXPERIENCE AND/OR SPECIAL SKILLS DESIRED:
Excellent interpersonal and customer service skills.  This includes tact,
diplomacy and flexibility at all levels of interaction.  Must have the
ability to communicate clearly in a helpful and informative manner verbally
and written form and work in a team-oriented environment. Ability to work
independently, multi-task and prioritize effectively with minimum
supervision. Proficient in computing in MS Windows environment to include
Word, Excel and Access. Proven ability to handle and work with detail and
prepare/review a large volume of paperwork rapidly and accurately. Excellent
typing, editing, analytical and mathematical skills are required.
Proofreading for accuracy is essential.

STATEMENT OF DUTIES AND RESPONSIBILITIES:
Under minimal supervision, this position is responsible for all aspects of
pre and post award grants administration in accordance with OMB Circulars
A-122 and A-110 guidelines that includes, but is not limited to the
following:

Preaward responsibilities include timely completion and submission of entire
grant application, excluding scientific narrative.  This includes, but is
not limited to the review of grant applications for budgetary
appropriateness, completeness, and conformity with VMRF and agency policies
and the resolution of discrepancies assuring that VMRF internal compliances
are met before proposal submission.

Post award responsibilities include to plan, conduct and follow-up
consultations with Principal Investigator PIs to support their contract and
grant management.  This includes, but is not limited to PI and PI staff
in-service to communicate their reporting and other administrative
obligations, determining funding sources for personnel, planning for end of
project periods, and to reconcile and monitor Federal, privately sponsored
and industry sponsored funds on a monthly basis.

Assist the PI and their support staff by notifying them of grant application
and progress report submission deadlines. Advise the PI on a monthly basis
of the financial status of all accounts. Forecast possible problem areas,
i.e. dramatic increase in expenditures in a certain category, close to the
project end date, or forecasted cost overruns for personnel.  Be able to
recommend and implement a corrective course of action as necessary.

Prepare and/or approve expense transfers, on-line budget adjustments, etc.
with back up documentation that will meet internal and external audit
requirements.

In close collaboration with the PI and/or the PI's support staff, prepare
and ensure that interim financial reporting as required by the funding
agency is completed in an accurate and timely manner.

Participate in training of Contracts & Grants Administrators, as well as
providing training for the administrative personnel of Principal
Investigators.

Point of contact for VMRF management in regard to contracts and grants
matters.

Assist Contracts & Grants Manager with special projects, as requested.

Interact with administrators in VA Research as well as with administrators
in the School of Medicine at the University of California, San Diego to
support cohesive support of the research community.

We offer a comprehensive employer paid benefits package. Salary will depend
on the candidate's experience.

 How To Apply
.         Please Apply by submitting a cover letter, resume, 3 references
and salary requirements to the address below - ATTN: HUMAN RESOURCES.
Application from website along with release form must also be submitted for
consideration. Application and release form can be found at our website
www.vmrf.org under Human Resource forms.
.        PLEASE REFERENCE JOB # KL-SGA-002
.         AA/EOE

Address:
Veterans Medical Research Foundation
3350 La Jolla Village Dr. 151A
San Diego, CA 92161
Fax: 858.642.3081

Visit our website at www.vmrf.org.

NO PHONE CALLS PLEASE.

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