I'm sorry it has taken me so long to get back to those who wanted more
information on our chart of accounts.  We have 7 segments in our COA.
The first is Fund which refers to whether the funds are restricted or
unrestricted.  The next segment is Location which is a high level
classification designating one of our research centers.  The next
segment is NACUBO which we do not use since we are not an educational
institution.  We copied our COA from an educational institution and it
was easier to leave it in and set a default, rather than remove it and
try to reprogram everything.  The next segment is Sponsor, which catches
it at a mid-level such as NSF, DHHS, etc.  Through this segment we can
roll up to federal, non-federal, state, business and industry, etc.  The
next segment is GL classification.  There is a complex hierarchy behind
the GL class.  The next segment is Award which ties back to a specific
grant.  The final segment is Department which is further breakdown of
location, it is a specific department within one of our research
centers.

Despite having 7 segments, our payables people don't have to enter in
all of this information.  They enter in the award number, an expenditure
type and the department.  Through autoaccounting, the system populates
the fund and sponsor based on the award, the department and location
based on the department and GL classification based on the expenditure
type.

I have definitely oversimplified things, but you can imagine the
tremendous flexibility we have in gathering data.  We don't even take
full advantage of what we could do.

Colleen Corcoran
Director of Grants and Contracts
Research Foundation for Mental Hygiene, Inc.
Riverview Center
150 Broadway Suite 301
Menands, NY 12204
(518) 486-4244
(518) 474-6995 fax

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