I'm no expert on funds but I'll be happy to share with you what we're using. Depending on the use of the information, we have the following values for reporting source of grant funds:

Fund (special range of funds set up for sponsored programs)
Project Type (project type assigned to a sponsored project under an award)
Sponsor Type (assigned on sponsor profile)

Attached are the specific values we set up under each category. When a department processes an expenditure, they use a combination of Department ID, Fund, and Project ID.

Hope this helps. Feel free to call if you have questions.

Diana

Diana Key
ERP Sponsored Projects Team
Florida State University
850/644-8664

________________________________

From: Research Administration List on behalf of Espinosa, Dora
Sent: Tue 5/10/2005 5:57 PM
To: xxxxxx@HRINET.ORG
Subject: [RESADM-L] FW: [RESADM-L] Design of Chart of Accounts

Dear Colleagues:

I appreciate very much to two of you that have responded to the following message. I would be thrilled f I get some additional feedback about your understanding of the fund component in a chart of accounts.

Thanks a lot!

 -----Original Message-----
 From: Research Administration List [mailto:xxxxxx@HRINET.ORG] On Behalf Of Espinosa, Dora
 Sent: Wednesday, May 04, 2005 2:29 PM
 To: xxxxxx@HRINET.ORG
 Subject: [RESADM-L] Design of Chart of Accounts

 Since we have bought a new ERP system, our institution is in the process of designing the chart of accounts and I would like to have some feedback about the concept of the "fund" component and "unique identifier component" for a grant. Currently our fund component captures the source of funds and whether the fund is unrestricted/temporary restricted or restricted. The consultant of the new ERP system influenced our controller/accounting office that the fund should not capture the source of funds at all and that the unique identifier should capture the source of fund of the particular grant. Since I came from other universities in that the fund implied the source of funds, I did not agree with that concept at all. Any feedback is greatly appreciated.

 Thanks!

 Dora G. Espinosa, MBA

 Director

 Office of Sponsored Research

 Rosalind Franklin University of Medicine and Science

 Ph: (847) 578-8524

 Fax: (847) 775-6555

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 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
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