The University of California, Berkeley, is the preeminent public university in the country. We’re also one of the leading employers in the San Francisco Bay Area. We are currently seeking a Financial and Compliance Analyst for the Engineering Research Support Organization. The Engineering Research Support Organization (ERSO) is the center of a newly formed organization to consolidate administrative services of four existing Engineering ORUs, reporting up to the Dean of the College of Engineering. The total research expenditures administered by the enterprise represents 25% of campus-wide research expenditure volume and are growing at a 10% annual rate. The mission of ERSO is to provide an integrated and effective research administrative center to support and encourage healthy growth in the College of Engineering research enterprise. The ERSO Financial and Compliance Analyst will be responsible for the general operating budget of ERSO and financial reporting within the organization. He/she will also be responsible for ensuring compliance with federal, state, and university regulations, and for providing comprehensive support to the Deputy Director, Assistant Dean, the Associate Dean, and all ERSO staff and managers in the following areas: campus compliance policies and procedures, administrative support for funding of research, and a frictionless interface for funding of research through the Sponsored Projects Office. The ERSO Financial and Compliance Analyst is responsible for the analysis and interpretation of campus and system-wide policies and contracts, and for the development and implementation of ERSO policies and procedures related to awards from federal and state agencies, local and foreign governments, foundations, corporations, and other outside organizations. He/she will provide expert analysis of pre-award processes and internal audits for appropriate post-award management, requiring an in-depth knowledge related to awards from federal and state agencies, local and foreign governments, foundations, corporations, other outside organizations, and agency compliance issues and guidelines for research administration. He/she is also accountable for ensuring that ERSO is in compliance with research regulations beyond the financial component. In addition, the candidate must monitor changes in regulations and their impacts on ERSO programs as well as disseminate this information to senior research administration and faculty. The ERSO Financial and Compliance Analyst is responsible for creating, implementing, and providing on-going evaluation of appropriate business processes, procedures, controls and training programs as well as the departmental budget and internal monthly reports and ad hoc financial reports, as needed. Responsibilities: •Budget Development and Financial Support (35%) -Work with the Deputy Director to provide financial management support to the ERSO Assistant Dean in developing annual budget and operating plans for allocating ERSO support services unit resources to achieve ERSO goals and objectives -Administer, monitor, and manage ERSO general operation and discretionary funds -Provide accurate monthly financial reports to the Associate Dean, Assistant Dean and Deputy Director -Utilize BAIRS/BIS reporting capability extensively to extract data from BFS, HRMS and BIS data warehouse to ensure compliance in financial administration and human resources management •Compliance Management (35%) -Undertake strategic risk assessments of the various ERSO research to identify areas of highest risks and needs for controls -Play a lead role in the strategic assessment of gaps, inefficiencies and inconsistencies in internal systems for ensuring research compliance -Create appropriate common compliance systems for all centers in the ERSO research community -Serve as the internal expert on research administration compliance issues -Assure properly conducted research in terms of financial tracking, and avoidance of negative publicity, regulatory penalties, or funding agency sanctions -Responsible for monitoring and informing the organization about changes in federal and state regulations -Independently determine the need for legal review and/or SPO approval for exceptions to standard practices and procedures -Decide which problems to bring to the attention of the Deputy Director, while keeping both her and the Assistant Dean of Research informed across all issues •Administrative Management and Planning (30%) -Monitor the effectiveness of, and conduct reviews for, appropriate compliance and fiscal control across ERSO grants and contracts without undue administrative burden -Develop and deliver training for ERSO compliance procedures, including, but not limited to financial and safety issues -Participate in planning discussions for ERSO’s financial organization structure, business processes and organizational readiness for implementation of new campus systems or new administrative initiatives which will impact research administration and support services -Establish continuous improvement systems to enhance functionality based on feedback from users -Work closely with SPO, Academic Personnel, Accounting and Financial Services, as well as Budget and Financial Planning Requirements: •Knowledge -High level of professional knowledge in the principles of finance and compliance processes -Extensive knowledge of and ability to run reports from BRIO/BIS, BAIRS, and HRMS -Extensive experience in compliance management and related knowledge in the areas of law, policy, and regulation -Familiarity with the principles of allocation, allowance, and reasonableness and an in-depth knowledge of OMB A-21, A-110, A-133, and other federal rules and regulations -Flexibility, resourcefulness, and creative approaches to unique problems, as well as an understanding of the wider campus context in which these problems must be addressed -Knowledge of and the ability to apply system-wide, campus, and college policies and procedures that govern research administration and financial management -Ability to develop and monitor project and departmental budgets -Knowledge of regulations and safety practices related to research work •Skills -Advanced financial skills including the ability to analyze data and create useful reports presented in logical, clear, and concise formats -Demonstrated management experience in implementing change in a complex evolving environment -Experience in analyzing organizational needs, developing processes and implementing procedures -Very high level of political acumen and communication to interact with a diversity of individuals and work teams at all levels of the organization with influence and persuasion •Abilities -Demonstrated ability to work as a member of a team/task force and to provide expertise to a large multi-functional staff -Ability to exercise a high degree of independent judgment and innovation -Effective at solving problems, not just defining them -Ability to identify and overcome barriers toward successful completion of a project -Ability to develop and deliver training for effective contract and grant management in group or one-to-one settings •Other Requirements -A minimum of 10 years of professional work experience including relevant experience in a college or university setting -A Master's degree in Business Administration, or equivalent combination of education and experience -In-depth understanding of key applicable federal and state legislation -In-depth understanding of relevant policies that govern the University’s research funding practices -Conflict resolution skills and advanced coaching and communications skills including influence -Experience in developing and writing internal policies and procedures -Successful completion of a criminal background check -Experience working in the early stages of a new organization highly desirable but not required The annual salary range for this position is $49,600 - $89,300. Internal Posting Only from March 23 to April 6, 2005. Career Employees currently in ERL, EERC, ESRC and IESE (the 4 ORU's comprising ERSO) are encouraged to apply. If an internal candidate is not identified and selected for the position, full open recruitment will begin on April 22, 2005. The University of California, Berkeley is an Equal Opportunity Employer. We offer a diverse working environment, competitive salaries, and comprehensive benefits. Apply online at: http://jobs.berkeley.edu indicating the job code 2583. ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================
