The Henry M. Jackson Foundation for the Advancement of Military Medicine is seeking a detail-oriented professional with experience in the management of grants and contracts for a Grants Specialist position in the Office of Sponsored Programs at our Headquarters in Rockville, MD. JOB SUMMARY: Working in a team setting with other Grants Managers, Grants Specialists and reporting to a Senior Grants Manager, incumbent is responsible for providing both preaward and postaward sponsored program administration for units in assigned portfolio. Responsibilities include providing assistance in proposal preparation activities, managing administrative activities, assuring compliance with agreements, and coordinating and preparing closeout activities ESSENTIAL JOB DUTIES: 90% of time Under limited supervision of a Senior Grants Manager, advise and assist Principal Investigators in the administration of grants, subawards, and cooperative agreements to include: 1 Working directly with investigators as needed to conduct funding searches, prepare more complicated grant applications (assisting with budget development, text formatting, overall compliance with submission guidelines of the funding agency), obtain grant submission authorization from the performance site institution, and obtain various assurances and certifications. 2 Tracking and facilitating the internal progress of proposals in view of established deadlines and agency regulations and assisting in the collection of documents necessary to process proposals. 3 Reviewing grant applications prior to submission to funding agencies or private sponsors to assure applications are accurate, complete, and comply with all applicable Foundation and sponsor regulations and conform to all policies and regulations of the research performance sites. 4 Assisting investigators, with assistance of Financial Grants Specialist, in project management including assisting with rebudgeting by assuring that changes are accurate and allowable with Foundation policies, performance site organization policies, Federal regulations, and funding agency requirements or restrictions; monitoring the status of appropriate assurances (animal use, human subjects, etc.); and assuring that funding agency reporting requirements are met. 5 Reviewing awards to assure terms and conditions are applicable to project and acceptable to Foundation. 6 Developing and negotiating subawards and contracts for service. 7 Conducting meetings with Principal Investigators, Sponsored Research Administrators, and department chairs. 8 Resolving problems and making decisions within established policies, procedures, and guidelines. 9 Keeping current in Foundation, sponsor, and government policies, rules, regulations, and practices with respect to project administration. 10 Demonstrating the ability to handle confidential and sensitive information with discretion. 11 Interfacing with Foundation research, financial, and legal office personnel as well as representatives of sponsors and other organizations. 12 Assisting the Senior Grants Manager as required. 13 Executing multiple tasks, responding to multiple demands, considering multiple alternatives, and setting priorities to accomplish mission while maintaining harmonious relationships with a wide range of faculty and staff in a fast-paced, deadline-driven environment. NONESSENTIAL JOB DUTIES: 25% of time 1. Uses PeopleSoft, Microsoft Word and Microsoft Excel applications, and others as needed to perform and enhance preaward and postaward services. 2. Completes other projects as assigned. JOB SPECIFICATIONS: Required Knowledge, Skills, and Abilities: Knowledge of and experience in preaward and postaward research administration in an academic setting with the ability to interpret and understand Federal (e.g., NIH, NSF, OMB Circulars A-122, A-110, and A-133) and non-Federal regulations and operations. Strong interpersonal and computer skills; ability to meet multiple deadlines and handle multiple priorities, and ability to become proficient on PeopleSoft Grants and Financials software. Minimum Education/Training Requirements: Bachelor’s Degree (preferably in Business Administration, Health Care Administration, or related field). Minimum Experience: 1 - 5 years directly related experience, preferably, in grants management at a university, medical school, or nonprofit institution. Federal government contracting experience may be considered. Physical Capabilities: Requires long hours of sitting and working at a computer. Required Licenses, Certification or Registration: N/A Supervisory Responsibilities/Controls: N/A Work Environment: Office environment. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Director of Human Resources. HJF is a non-profit organization providing research administrative support to the U. S. military medical community. We offer a generous compensation and benefits package. AA/EEO Please send letter of interest and resume to: careers @hjf.org ATTN: 201027 Human Resources Department Attn: Sudha Srinagesh, MBA, CRA, Senior Grants Manager, Office of Sponsored Programs, The Henry M. Jackson Foundation for the Advancement of Military Medicine, Inc. 1401 Rockville Pike -- Suite 600 Rockville, MD 20852 Phone: (301) 294-7286 FAX: (301) 294-1292 ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================
