We require a written memo from the PI to our Office of Equal Employment
Opportunity through our Office of Research Services requesting that the
standard University recruitment policies be waived.  The rationale for
the waiver is that the individual was indentified in the proposal and
that the sponsor granted the award with that individual as part of the
project team.

Our EEO office has determined that the written request requiring their
review and approval keeps us in compliance as an Affirmative
Action/Equal Opportunity Employer.

Jennifer Liasson
Manager, Post Award Services
Office of Research Services
The George Washington University
2300 I Street, NW
Ross Hall B-05
Washington, DC 20037
202-994-1514 (voice)
202-994-0220 (fax)

 ----- Original Message -----
From: "Baumann, John" <xxxxxx@UMKC.EDU>
Date: Wednesday, February 2, 2005 12:21 pm
Subject: Re: [RESADM-L] Hiring on sponsored projects

> How interesting.  I have recently met with HR and Affirmative
> Action at
> my institution (also a public, state institution) about this same
> issueThe discussion came about because a PI insisted that she had
> to hire
> someone named in a grant application.  While her need to hire this
> person was something of a straw dog, the issue itself is very
> importantand we wanted to come up with an institutional guideline
> before it
> happened again.
>
> The consensus here was that naming on a grant has no "legal"
> authority.From the HR perspective, it bypasses the approved
> institutional hiring
> procedures.  From the Affirmative Action perspective, it
> constitutes an
> unofficial "waiver" of pre-hire AA review.
>
> Does your HR office approve this process?  What about issues of
> affirmative action review?
>
> John
>
> John R. Baumann, Ph.D.
> Associate Vice Chancellor for Research
> Director, Office of Research Services
> 5100 Rockhill Road  (US Postal Service)
> 5211 Rockhill Road (Courier Service)
> Kansas City, MO 64110
>
> 816.235.1303 (v)
> 816.235.6532 (f)
>
> -----Original Message-----
> From: Research Administration List [mailto:xxxxxx@HRINET.ORG] On
> Behalf Of Parker, Paul
> Sent: Monday, January 31, 2005 3:10 PM
> To: xxxxxx@HRINET.ORG
> Subject: Re: [RESADM-L] Hiring on sponsored projects
>
> Good afternoon.  It is our practice if a person is named in a proposal
> no further recruitment process is required.  This does vary from our
> regular recruitment process but it is our position that the sponsor
> and the PI have agreed on the expertise required and the key people
> critical to the project.
>
> We encourage our PI's to start recruiting for staff as early as
> possibleeven prior to an award being made.  Since all of our
> recruitments are
> contingent upon availability of funds if an award is not made we
> do not
> have a commitment to hire.
>
> I hope this information is useful.
>
> Paul
>
> Paul C. Parker
> Assistant Vice President
> for Research Administration
> State University of New York
> PO Box 6000
> Binghamton, NY  13902-6000
> 607-777-6752   607-777-4354 (fax)
> email:  xxxxxx@binghamton.edu
>
>
> -----Original Message-----
> From: Research Administration List [mailto:xxxxxx@HRINET.ORG]On
> BehalfOf Lori Messer
> Sent: Monday, January 31, 2005 1:40 PM
> To: xxxxxx@HRINET.ORG
> Subject: [RESADM-L] Hiring on sponsored projects
>
>
> Good Afternoon,
>
> Would you be willing to share your institution's policies with respect
> to hiring on sponsored projects?
>
> Specifically, I would be interested to know the process of hiring
> peoplewho are not current employees but are named in the proposal
> budget.Does this process vary from your normal hiring process?
> (Ex. Are
> positions posted internally or for a shorter period of time?)  If the
> hiring process is different, how does it relate to your Affirmative
> Action Statement?
>
> Also, are PI's allowed to start the recruitment process prior to
> officially receiving an award?  If so, does your HR department
> need a
> fund or account number in order to start the recruitment/posting
> process?
>
> Thank you,
>
> Lori
>
> Lori Messer, MPA, CRA
> Director
> Research & Sponsored Programs
> Wake Forest University
> P.O. Box 7528 Reynolda Station
> Winston-Salem, NC  27109
> (336) 758-5888
> (336) 758-1959 fax
>
>
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