Job Opportunity at Tufts-New England Medical Center

Title:          Research Financial Administrator
Department:     Institute for Clinical Research and Health Policy Studies
(ICRHPS)
 Tufts-New England Medical Center
Reports to:     Director of Administration and Finance
_______________________________________________________________
General Overview:
This position assists the Director of Administration & Finance, the
Executive Director and researchers of the Institute of Clinical Research and
Health Policy Studies (ICRHPS) and its subprograms with management of the
research enterprise and infrastructure.  He or she will work in concert with
other senior research administrators to provide complete financial
management, forecasting, and budgetary planning for the Institute. This
person will develop and maintain standard financial oversight (a/k/a shadow)
systems for all users in ICRHPS to manage 100+ cost centers on a day-to-day
basis with links to overall reporting and planning reports.  Additionally,
this position will be responsible for managing the day-to-day finances of
hospital commitments and the medical group budget.  This person will provide
formal monthly financial status reports to the Director of Administration &
Finance on the health of the Institute.   He or she will also be expected to
provide up-to-the-minute reports on pending proposals, funded proposals and
current financial status as needed.

ICRHPS consists of 28 faculty research investigators and 70+ research staff.
This position may also manage a subset of the Institute's research
investigators' activities.  The Institute submits 60+ funding proposals
annually to the federal government (NIH, AHRQ, CDC), foundations,
corporations, and research institutes.  These proposals are both grants and
contracts and have ranged from small/short-term projects (~$15,000) to very
large and complex multi-year, multi-center clinical trials (~$35 million).

Principal Duties and Responsibilities:
1.      Develop and implement standardized financial oversight systems for
all ICRHPS research administration staff to use, including links to overall
status reports by PI, Research Center, and Institute.
2.      Meets monthly, or more often, with ICRHPS research administration
staff to assess financial reports and status of all cost centers that they
manage and to link them into financial reports.
3.      Formally meets monthly with Director of Administration & Finance to
review overall financial status of individual PI's, Research Centers, and
the Institute as a whole.  Makes recommendations for reallocation of
resources.
4.      Manages hospital commitments and Pratt Medical Group cost centers.
Responsible for doing and submitting variance reports, Pratt research
invoice, and annual budget requests.   Ensures that correct salary
distributions, non-personnel expenses, and the like are charged to these
cost centers.
5.      Will be responsible for working with newly recruited faculty to
transfer grants and contracts from previous institution and assisting in
setting up management infrastructure for new recruits.
6.      Tracks Institute-wide resources usage including space allocations,
equipment inventory and purchasing, and office supply ordering.
7.      Provides information as needed to faculty members, hospital/school
colleagues, or agencies on collaborative proposals and funded projects.
8.      Meets regularly with Director of Administration & Finance to discuss
issues, submit reports, and receive assignments.  Meets with administrative
support team for Institute to share information.
9.      Provides support as needed to the ICRHPS research administration
infrastructure during grant proposal preparation periods, as well as
coverage during staff absence and periods of multiple deadlines.

Skills and Abilities:
1.      BS/BA degree and five+ years research administration and post-award
research finance experience required.
2.      Advanced facility with MS Office software, including Excel, Access,
Powerpoint, and Word, including the ability to develop and link
spreadsheets, databases, and reports.
3.      Experience with and in-depth knowledge of research accounting
principles and financial reporting including Circulars A-110, A-122 and
A-133.
4.      Excellent organizational skills and superb attention to detail.
5.      Excellent written and verbal communication skills.
6.      Customer service orientation and the ability to work in a team
setting.
7.      Must be able to work in deadline situations while maintaining a
sense of humor and fun.
8.      Must be flexible with schedule.  Occasional late nights and weekends
required in meeting deadlines.

If you are interested in this opportunity please send your resume and cover
letter to:
Joseph Mansell
HR Representative
xxxxxx@tufts-nemc.org

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