How interesting.  I have recently met with HR and Affirmative Action at
my institution (also a public, state institution) about this same issue
The discussion came about because a PI insisted that she had to hire
someone named in a grant application.  While her need to hire this
person was something of a straw dog, the issue itself is very important
and we wanted to come up with an institutional guideline before it
happened again.

The consensus here was that naming on a grant has no "legal" authority.
From the HR perspective, it bypasses the approved institutional hiring
procedures.  From the Affirmative Action perspective, it constitutes an
unofficial "waiver" of pre-hire AA review.

Does your HR office approve this process?  What about issues of
affirmative action review?

John

John R. Baumann, Ph.D.
Associate Vice Chancellor for Research
Director, Office of Research Services
5100 Rockhill Road  (US Postal Service)
5211 Rockhill Road (Courier Service)
Kansas City, MO 64110

816.235.1303 (v)
816.235.6532 (f)

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@HRINET.ORG] On
Behalf Of Parker, Paul
Sent: Monday, January 31, 2005 3:10 PM
To: xxxxxx@HRINET.ORG
Subject: Re: [RESADM-L] Hiring on sponsored projects

Good afternoon.  It is our practice if a person is named in a proposal
no further recruitment process is required.  This does vary from our
regular recruitment process but it is our position that the sponsor
and the PI have agreed on the expertise required and the key people
critical to the project.

We encourage our PI's to start recruiting for staff as early as possible
even prior to an award being made.  Since all of our recruitments are
contingent upon availability of funds if an award is not made we do not
have a commitment to hire.

I hope this information is useful.

Paul

Paul C. Parker
Assistant Vice President
 for Research Administration
State University of New York
PO Box 6000
Binghamton, NY  13902-6000
607-777-6752   607-777-4354 (fax)
email:  xxxxxx@binghamton.edu

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@HRINET.ORG]On Behalf
Of Lori Messer
Sent: Monday, January 31, 2005 1:40 PM
To: xxxxxx@HRINET.ORG
Subject: [RESADM-L] Hiring on sponsored projects

Good Afternoon,

Would you be willing to share your institution's policies with respect
to hiring on sponsored projects?

Specifically, I would be interested to know the process of hiring people
who are not current employees but are named in the proposal budget.
Does this process vary from your normal hiring process?  (Ex. Are
positions posted internally or for a shorter period of time?)  If the
hiring process is different, how does it relate to your Affirmative
Action Statement?

Also, are PI's allowed to start the recruitment process prior to
officially receiving an award?  If so, does your HR department need a
fund or account number in order to start the recruitment/posting
process?

Thank you,

Lori

Lori Messer, MPA, CRA
Director
Research & Sponsored Programs
Wake Forest University
P.O. Box 7528 Reynolda Station
Winston-Salem, NC  27109
(336) 758-5888
(336) 758-1959 fax

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 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
======================================================================

======================================================================
 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
======================================================================