Re: Scanning of Files Steven Etheredge 17 Dec 2004 14:55 EST
See answers below Steve Etheredge R. Steven Etheredge Director, Pre-Award Services Sponsored Awards Management University of South Carolina (803) 777-4457 (803) 777-4136 fax xxxxxx@gwm.sc.edu >>> xxxxxx@IIT.EDU 12/16/2004 12:50:59 PM >>> Hello Colleagues, We are looking to scan our old grant files to increase storage space. We have some questions: a.. what kind of software did you use? We use Kofax Ascent Capture for scanning and IBM Content Manager for managing/searching the scanned files. b.. did the software you use allow you to search files? Yes, the latest version of IBM Content Manager is much more robust than our original version, and allows storage/retrieval in workbaskets, so you don't have to review large files to locate the item you are searching for. c.. did you scan the file as one whole document, or in parts? We scan in identifiable parts--proposal, award, emails, subawards, memos, etc to facilitate retrieval. d.. did you have a concern about retaining original signed documents? We have not destroyed the paper versions yet, but will in the future after a suitable retention time (probably 1 year) I appreciate your input. You can reply to me directly at xxxxxx@iit.edu Thanks, Domenica **************************************************************************** **************************************************************************** ************* The University will be closed December 24th through January 2, 2005. We will reopen on Monday, January 3, 2005 at 8:30 am. Please note that any items which have deadline dates of December 20, 2004 through January 7, 2005 must be submitted to our office no later than December 17, 2004 to allow ample time for review and submission. Domenica G. Pappas, CRA Director Sponsored Research and Programs Illinois Institute of Technology 3300 S. Federal Street, MB, #301 Chicago, IL 60616-3793 Phone: 312-567-3035 Fax: 312-567-6980 Email: xxxxxx@iit.edu www.grad.iit.edu ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================