See answers below
Steve Etheredge
R. Steven Etheredge
Director, Pre-Award Services
Sponsored Awards Management
University of South Carolina
(803) 777-4457
(803) 777-4136 fax
xxxxxx@gwm.sc.edu
>>> xxxxxx@IIT.EDU 12/16/2004 12:50:59 PM >>>
Hello Colleagues,
We are looking to scan our old grant files to increase storage space.
We
have some questions:
a.. what kind of software did you use?
We use Kofax Ascent Capture for scanning and IBM Content Manager
for managing/searching the scanned files.
b.. did the software you use allow you to search files?
Yes, the latest version of IBM Content Manager is much more
robust than our original version, and allows storage/retrieval in
workbaskets, so you don't have to review large files to locate the item
you are searching for.
c.. did you scan the file as one whole document, or in parts?
We scan in identifiable parts--proposal, award, emails,
subawards, memos, etc to facilitate retrieval.
d.. did you have a concern about retaining original signed
documents?
We have not destroyed the paper versions yet, but will in the
future after a suitable retention time (probably 1 year)
I appreciate your input. You can reply to me directly at
xxxxxx@iit.edu
Thanks,
Domenica
****************************************************************************
****************************************************************************
*************
The University will be closed December 24th through January 2, 2005.
We
will reopen on Monday, January 3, 2005 at 8:30 am.
Please note that any items which have deadline dates of December 20,
2004
through January 7, 2005 must be submitted to our office no later than
December 17, 2004 to allow ample time for review and submission.
Domenica G. Pappas, CRA
Director
Sponsored Research and Programs
Illinois Institute of Technology
3300 S. Federal Street, MB, #301
Chicago, IL 60616-3793
Phone: 312-567-3035
Fax: 312-567-6980
Email: xxxxxx@iit.edu
www.grad.iit.edu
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