On Sep 23, 2004, at 12:06 PM, Herbert B. Chermside wrote:

> Hey, folks, here's the background.
> The IPA is essentially a Personnel of Human Resources agreement.
> "Here's
> our employee on temporary assignment to you; you pay the salary and
> benefits but he remains on our payroll so his advantages of job
> continuation do not get lost."  It is handled as a sponsored program at
> most institutions simply because that office has the skills and
> knowledge
> to handle the contracting processes and the financial matters -- in
> fact it
> may be the only good model for getting the $ into the institution.
>
> As a realistic matter, there are administrative costs for handling the
> transaction.  It appears appropriate to have those costs reimbursed.
> DOD
> has recognized this.  However, a careful reading of their memo refers
> to
> those costs in terms that make it clear that they want to pay only the
> reimbursement of the kinds of costs associated with handling the
> transaction.  And they make it clear that the rate of administrative
> cost
> reimbursement is negotiable, and should be based on what you can show
> actually is your cost.
>
> My personal opinion is that an off-campus rate, probably whatever is
> your
> lowest off-campus rate, could be justified as covering the
> administrative
> costs of the transaction.  But if they want to allow  you less, but
> still
> something, take it an run.  Half a loaf is better than no bread at
> all!  (Pardon the pun!)
>
> Chuck
>
>
> At 11:30 AM 9/23/2004, you wrote:
>> Brenda,
>> I agree with Samuela that it is not prohibited.  On the attached COGR
>> document, institutions should negotiate an appropriate rate with its
>> cognizant federal agency.
>>
>> At the Medical University of South Carolina we utilize VA IPA
>> assignment
>> agreements which do not include indirect costs.  We view the VA as a
>> local "partner" as well as a federal agency.  We felt if we pushed the
>> issue, they would require physicians to clock in and out to document
>> their duty hours.  Even though the building is three blocks away, the
>> inefficiency would be enormous.  We do not have IPAs with any other
>> federal agencies at this time.
>> Thanks,
>> Susan
>>
>> --
>> Susan A. Brown, C.R.A.
>> Grants & Contracts Administrator
>> Medical University of South Carolina
>> Research & Sponsored Programs
>> 165 Cannon Street, Room 401 (express mail & drop +4 zip code)
>> P.O. Box 250854 (U.S. Postal Service only)
>> Charleston, SC  29425-0854
>> PH:  843-792-2040 (my desk)
>> PH:  843-792-3838 (receptionist)
>> FX:  843-792-6447
>>
>>
>>
>> McKinley, Brenda R wrote:
>>
>>> Good morning to all,
>>>
>>> I would be interested in hearing from anyone who has experience with
>>> IPA
>>> assignment agreements.  The OPM guidelines for the IPA Mobility
>>> Program
>>> indicate that "agencies should not authorized reimbursement for
>>> indirect
>>> or administrative costs associated with the assignment."  I seem to
>>> remember, however, previous listserve email about the possibility of
>>> negotiating an indirect cost rate for IPA agreements.  In the
>>> absence of
>>> a negotiated rate, are indirect costs out of the question on these
>>> agreements?  Do the words "should not" mean that it may be allowable
>>> in
>>> some cases?  If so, when?
>>>
>>> Thanks for any information you can provide.
>>>
>>> Brenda McKinley, CRA
>>> Grants Coordinator
>>> The University of Toledo
>>> Office of Research
>>> MS 944  2801 W. Bancroft St.
>>> Toledo, OH  43606-3390
>>> Phone (419) 530-4459
>>> Fax (419) 530-2841
>>> email:  xxxxxx@utoledo.edu
>>>
>>>
>>>
>>>
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>>
>>
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>
> Chuck Chermside
> 804-320-5502
> xxxxxx@verizon.net
>
>
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Sharyn I. Sivyer, Sr. Project Representative and FSO
Division of Research Development & Administration
UNIVERSITY OF MICHIGAN
3003 South State Street, Room 1082
Ann Arbor, MI 48109-1274
Telephone 734 936 1296
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