Re: FW: Capturing Unfunded Effort Herbert B. Chermside 25 Aug 2004 08:59 EST
We use "job order cost sharing" records. If there is mandatory cost sharing or voluntary committed cost sharing, a cost sharing account is set up when the sponsored account is set up. It is a sub-account of the departmental or other institutional account that is funding that cost sharing. It is picked up by our effort reporting system along with the effort on the sponsored program. If for some reason the cost sharing account is not set up, instructions with effort reporting instruct the certifier (usually the faculty member) to add it to the preliminary effort report. Our proposal routing sheet has a place to indicate cost sharing, so the commitment is made by the department (or other) at proposal time, so it should not be a surprise to the academic managers when the award comes through and the cost sharing accounts must be set up. Mandatory and Voluntary Committed C/S are tracked separately because G&C Accounting must report mandatory C/S with the sponsored program, whereas voluntary committed C/S need not be reported on a project by project basis, but must go into the F&A rate calculation. At 03:53 PM 8/24/2004, you wrote: > >Our institution's time and effort reporting committee is seeking >information on how other institutions capture unfunded "cost shared" >research effort. For example, Dr. Smith is listed on a grant at 5% >effort with no salary support requested. Any information is greatly >appreciated. > >AMY > >Amy Comer, CRA >Senior Grants and Contracts Administrator >Office of Research >Wake Forest University Health Sciences >Medical Center Blvd. >Winston-Salem, NC 27157-1023 >Phone - 336-716-4549 >Fax - 336-716-4480 ><http://www.wfubmc.edu/or>http://www.wfubmc.edu/or > > >====================================================================== >Instructions on how to use the RESADM-L Mailing List, including >subscription information and a web-searchable archive, are available via >our web site at http://www.hrinet.org (click on "Listserv Lists") >====================================================================== Herbert B. Chermside, CRA Special Asst. to VP-Research Virginia Commonwealth University PO BOX 980568 Richmond, VA 23298-0568 Voice: 804-827-6036 Fax 804-828-2051 e-mail xxxxxx@vcu.edu ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================