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Re: FW: Capturing Unfunded Effort Herbert B. Chermside 25 Aug 2004 08:59 EST

We use "job order cost sharing" records.  If there is mandatory cost
sharing or voluntary committed cost sharing, a cost sharing account is set
up when the sponsored account is set up.  It is a sub-account of the
departmental or other institutional account that is funding that cost
sharing.  It is picked up by our effort reporting system along with the
effort on the sponsored program.  If for some reason the cost sharing
account is not set up, instructions with effort reporting instruct the
certifier (usually the faculty member) to add it to the preliminary effort
report.  Our proposal routing sheet has a place to indicate cost sharing,
so the commitment is made by the department (or other) at proposal time, so
it should not be a surprise to the academic managers when the award comes
through and the cost sharing accounts must be set up.  Mandatory and
Voluntary Committed C/S are tracked separately because G&C Accounting must
report mandatory C/S with the sponsored program, whereas voluntary
committed C/S need not be reported on a project by project basis, but must
go into the F&A rate calculation.

At 03:53 PM 8/24/2004, you wrote:
>
>Our institution's time and effort reporting committee is seeking
>information on how other institutions capture unfunded "cost shared"
>research effort.   For example, Dr. Smith is listed on a grant at 5%
>effort with no salary support requested.    Any information is greatly
>appreciated.
>
>AMY
>
>Amy Comer, CRA
>Senior Grants and Contracts Administrator
>Office of Research
>Wake Forest University Health Sciences
>Medical Center Blvd.
>Winston-Salem, NC  27157-1023
>Phone - 336-716-4549
>Fax - 336-716-4480
><http://www.wfubmc.edu/or>http://www.wfubmc.edu/or
>
>
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Herbert B. Chermside, CRA
Special Asst. to VP-Research
Virginia Commonwealth University
PO BOX 980568
Richmond, VA  23298-0568
Voice:  804-827-6036
Fax     804-828-2051
e-mail xxxxxx@vcu.edu

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