Our institution does a beautiful job of reporting awards and proposals submitted.  They broadcast a monthly report which is used as the fuel for the annual report.  It's a wonderful benchmarking tool that I eagerly look forward to each month.  I've attached the July report for your veiwing pleasure.  (Please note MY department, Psychiatry, received over $5M last month which we are thrilled about!!!)
-Jennifer

Jennifer Morgan, MHA

Vice Chair for Research Administration
Department of Psychiatry and Behavioral Science

Southern Section President
Society of Research Administrators International

Medical University of South Carolina
67 President Street, Suite 504
Charleston, South Carolina  29425

voice:  843-792-0191
fax:  843-792-0048
email:  xxxxxx@musc.edu

>>> xxxxxx@VCU.EDU 08/19/04 11:18AM >>>
We update "last year" records until the cut-off date for creating final
data/report for the year, and then add it to the subsequent year.  Seldom
makes a material difference.

Chuck

At 11:00 AM 8/19/2004, you wrote:
>Chuck, how would this be effected by an award notice that is received
>after the start date and the start date was in the previous fiscal year,
>where the 'numbers' have already been crunched and reported?
>
> >>> xxxxxx@VCU.EDU 08/19/04 09:51AM >>>
>Heartily urge that awards be reported based on start date.  Eliminates
>lots
>of confusion.  We separately report increases to the same project (use
>title "supplement to...".)  We treat each budget year separately.
>
>Chuck
>
>
>At 06:07 PM 8/17/2004, you wrote:
> >We track and report awards, for internal reporting purposes, based on
> >"received date".  In other words the official grant, contract, or
>other
> >related agreement must be signed, sealed and delivered to our
>institution
> >before it is reported as an award to our Board of Trustees or included
>in
> >our annual report.  Not everyone is happy with this method, for the
> >obvious reasons, but it does help us avoid double reporting and
>making
> >certain that credit is given at least once.
> >
> >Deb
> >
> >-----Original Message-----
> >From: Research Administration List [mailto:xxxxxx@HRINET.ORG]On
>Behalf
> >Of Carolyn Pate
> >Sent: Tuesday, August 17, 2004 4:29 PM
> >To: xxxxxx@HRINET.ORG
> >Subject: [RESADM-L] reporting "awards"
> >
> >
> >Do any of you successfully report "Awards" rather than expenditures?
>If so,
> >how do you do it so that you can make accurate comparisons year to
>year?
> >What do you include?  What do you use as cut-off dates?
> >
> >I would appreciate any and all comments on these and the other many
>issues
> >that come up with reporting "awards."
> >
> >You may answer me offline if you wish.
> >
> >I'll make a summary of answers for those of you who might want it.
> >
> >And thank you for your help!
> >
> >
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>
>Herbert B. Chermside, CRA
>Special Asst. to VP-Research
>Virginia Commonwealth University
>PO BOX 980568
>Richmond, VA  23298-0568
>Voice:  804-827-6036
>Fax     804-828-2051
>e-mail xxxxxx@vcu.edu
>
>
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>  subscription information and a web-searchable archive, are available
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Herbert B. Chermside, CRA
Special Asst. to VP-Research
Virginia Commonwealth University
PO BOX 980568
Richmond, VA  23298-0568
Voice:  804-827-6036
Fax     804-828-2051
e-mail xxxxxx@vcu.edu

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 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
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======================================================================
 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
======================================================================