We update "last year" records until the cut-off date for creating final
data/report for the year, and then add it to the subsequent year.  Seldom
makes a material difference.

Chuck

At 11:00 AM 8/19/2004, you wrote:
>Chuck, how would this be effected by an award notice that is received
>after the start date and the start date was in the previous fiscal year,
>where the 'numbers' have already been crunched and reported?
>
> >>> xxxxxx@VCU.EDU 08/19/04 09:51AM >>>
>Heartily urge that awards be reported based on start date.  Eliminates
>lots
>of confusion.  We separately report increases to the same project (use
>title "supplement to...".)  We treat each budget year separately.
>
>Chuck
>
>
>At 06:07 PM 8/17/2004, you wrote:
> >We track and report awards, for internal reporting purposes, based on
> >"received date".  In other words the official grant, contract, or
>other
> >related agreement must be signed, sealed and delivered to our
>institution
> >before it is reported as an award to our Board of Trustees or included
>in
> >our annual report.  Not everyone is happy with this method, for the
> >obvious reasons, but it does help us avoid double reporting and
>making
> >certain that credit is given at least once.
> >
> >Deb
> >
> >-----Original Message-----
> >From: Research Administration List [mailto:xxxxxx@HRINET.ORG]On
>Behalf
> >Of Carolyn Pate
> >Sent: Tuesday, August 17, 2004 4:29 PM
> >To: xxxxxx@HRINET.ORG
> >Subject: [RESADM-L] reporting "awards"
> >
> >
> >Do any of you successfully report "Awards" rather than expenditures?
>If so,
> >how do you do it so that you can make accurate comparisons year to
>year?
> >What do you include?  What do you use as cut-off dates?
> >
> >I would appreciate any and all comments on these and the other many
>issues
> >that come up with reporting "awards."
> >
> >You may answer me offline if you wish.
> >
> >I'll make a summary of answers for those of you who might want it.
> >
> >And thank you for your help!
> >
> >
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>
>Herbert B. Chermside, CRA
>Special Asst. to VP-Research
>Virginia Commonwealth University
>PO BOX 980568
>Richmond, VA  23298-0568
>Voice:  804-827-6036
>Fax     804-828-2051
>e-mail xxxxxx@vcu.edu
>
>
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>  subscription information and a web-searchable archive, are available
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>  subscription information and a web-searchable archive, are available
>  via our web site at http://www.hrinet.org (click on "Listserv Lists")
>======================================================================

Herbert B. Chermside, CRA
Special Asst. to VP-Research
Virginia Commonwealth University
PO BOX 980568
Richmond, VA  23298-0568
Voice:  804-827-6036
Fax     804-828-2051
e-mail xxxxxx@vcu.edu

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 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
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