Heartily urge that awards be reported based on start date.  Eliminates lots
of confusion.  We separately report increases to the same project (use
title "supplement to...".)  We treat each budget year separately.

Chuck

At 06:07 PM 8/17/2004, you wrote:
>We track and report awards, for internal reporting purposes, based on
>"received date".  In other words the official grant, contract, or other
>related agreement must be signed, sealed and delivered to our institution
>before it is reported as an award to our Board of Trustees or included in
>our annual report.  Not everyone is happy with this method, for the
>obvious reasons, but it does help us avoid double reporting and making
>certain that credit is given at least once.
>
>Deb
>
>-----Original Message-----
>From: Research Administration List [mailto:xxxxxx@HRINET.ORG]On Behalf
>Of Carolyn Pate
>Sent: Tuesday, August 17, 2004 4:29 PM
>To: xxxxxx@HRINET.ORG
>Subject: [RESADM-L] reporting "awards"
>
>
>Do any of you successfully report "Awards" rather than expenditures?  If so,
>how do you do it so that you can make accurate comparisons year to year?
>What do you include?  What do you use as cut-off dates?
>
>I would appreciate any and all comments on these and the other many issues
>that come up with reporting "awards."
>
>You may answer me offline if you wish.
>
>I'll make a summary of answers for those of you who might want it.
>
>And thank you for your help!
>
>
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Herbert B. Chermside, CRA
Special Asst. to VP-Research
Virginia Commonwealth University
PO BOX 980568
Richmond, VA  23298-0568
Voice:  804-827-6036
Fax     804-828-2051
e-mail xxxxxx@vcu.edu

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 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
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