Re: reporting "awards" (Annual Reports) Hahn, Janet M 18 Aug 2004 09:43 EST
It depends on the purpose of your annual report. One of the purposes of our annual reports is to announce all those who have received awards that year. That is why we include all new faculty-initiated and -directed awards. Awards made through the Foundation, directly to the individual (fellowships), or in-kind are so noted. We use a cut-off date approximately 10 days prior to the end of each fiscal year. We have needed that time in order to have reports for the president's annual report. We are changing databases within SPGM and the university is changing its underlying software, and we get a new president within the year, so any number of changes are possible within the next year or two. One draw-back to reporting awards is that numbers can change drastically depending on whether several large awards typically received around June 30 actually arrive in mid-June or mid-July. This means that in one year, sometimes we have two grants arrive for the same program (one arriving in July and the next installment in June); the following year, we might not report any. Reports based on expenditures are more consistent as the expenditures continue more evenly. Even though are annual report uses awards, we do need to use expenditures. NSF and state council reports require info on expenditures. Janet M. Hahn, C.R.A Exec Dir, Sponsored Programss & Grants Management Radford University tel: 540-831-5479 Radford, VA 24142-6926 fax: 540-831-6636 -----Original Message----- From: Research Administration List [mailto:xxxxxx@HRINET.ORG] On Behalf Of Carolyn Pate Sent: Tuesday, August 17, 2004 5:29 PM To: xxxxxx@HRINET.ORG Subject: [RESADM-L] reporting "awards" Do any of you successfully report "Awards" rather than expenditures? If so, how do you do it so that you can make accurate comparisons year to year? What do you include? What do you use as cut-off dates? I would appreciate any and all comments on these and the other many issues that come up with reporting "awards." You may answer me offline if you wish. I'll make a summary of answers for those of you who might want it. And thank you for your help! ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================