We do do a bit of double counting when it counts to those gray area
"grants." The Foundation includes all the University sponsors in their
thank you roll (including those agencies that awarded grants to the
University). The Sponsored Research Office counts those of course and
only counts the ones from the Foundation that behave like grants or ran
through our office. We do take "credit" in our own reports and the
Foundation does too.

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@HRINET.ORG] On
Behalf Of Robert Beattie
Sent: Tuesday, August 17, 2004 4:06 PM
To: xxxxxx@HRINET.ORG
Subject: Re: [RESADM-L] Whose money is this?

It is The College of New Jersey's Money.

Why cannot both units take "credit" in their own reports.  One office
reports on money received from certain funders.  The other office
reports on money received for certain purposes.  Is there a need for the
two reports to add up to all the money received?  Money has both a
source and a purpose.  Who manages the money is another matter.  It is
the credit and the Data that the Development office needs.  They can
even send thank you letters and make the funders members of the
President's club.  There should be care taken that the there are not tax
problems for the funders if grants are counted as gifts, however.
If the Development Office wants to manage research money from a
corporation, ask them how they will monitor the human use issues and
other certifications that are needed.  Tell them to be happy with credit
and data.
Bob
xxxxxx@umich.edu
On Aug 17, 2004, at 4:30 PM, Roberta Truscello wrote:

There is an ongoing disagreement at this institution between the Office
of Academic Grants and Sponsored Research  and the Development Office,
and I am looking for some advice on how others may have handled similar
situations.

The Development Office believes that they should receive credit for any
funds that come from corporations, foundations and private sources. They
would like for that funding, even if it is for research and comes with
reporting or other requirements, to be counted as Development money.
What follows is a typical example.

The College recently received funding from a corporation that paid
summer stipends to chemistry students for research projects, and that
required a reporting on that research to the sponsor at the end of the
summer. Development refers to this as "a gift that requires a report"
and is arguing that the money ought to be processed through the College
Foundation because it came from a corporation and would help inform
Development's future fund raising efforts with that corporate sponsor.

Further, since this Grants office is already a One Stop Shop, and is
well-equipped to administer and monitor grants, Development would also
would like us make this "a cooperative effort" whereby we would handle
the work of budgeting, reporting and general administration of the
funds, after they have been counted as Development money.

To us (in Grants) it seems obvious that the function rather than the
source of the funds determines how they are to be processed.  All
parties agree that this argument has been put forward many times, but
folks outside of the Grants office are simply not convinced.

Any thoughts?

Roberta Truscello
Pre-Award Specialist
The College of New Jersey

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 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
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