I think this is wishful thinking on their part.  We absolutely require
an internal budget before we will sign off on an application.  It
doesn't have to be detailed (except for personnel costs) but we at least
require a budget line for each non-personnel category and an equipment
breakdown.  It helps that we assist in preparing the budgets on our end.

Joni.

Jon Elizabeth Hart, MPA, CIP
Senior Director, Sponsored Programs Administration
Senior Director, Human Subjects Protections Program
The Rockefeller University
1230 York Ave., NY, NY 10021-6399
tel:  (212) 327-8054; fax:  (212) 327-8400
email:  xxxxxx@rockefeller.edu

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@HRINET.ORG] On
Behalf Of Joyce Davies
Sent: Friday, August 06, 2004 7:57 AM
To: xxxxxx@HRINET.ORG
Subject: Re: [RESADM-L] maintenance/service contracts for equipment

Hi,
I have another question to put before the group for which I need advice.

We have had requests from the faculty to reduce our budget requirements
for proposals being submitted to agencies like the NIH that are modular
or just in time or whatever. They don't require much information on the
front end related to the budget but we still require the faculty to
prepare budgets so that we know they've thought about their needs and
have accounted for sufficient funding for personnel, etc. We also need
to know equipment or subcontract needs in order to calculate the
indirect costs. Then we just need a ballpark figure to cover other
expenses such as supplies, travel, duplicating, phone, maintanence, etc.
They feel this is too much work and say that no other schools require
this at the front end, only after it is funded.

My question to all of you... is this true? Do you have a more
streamlined method of proposal budget prep that requires less work for
both the PI and our office? My concern is that if we don't require them
to think about it at the front end, they won't request the right amount
of funding and then it's too late to say to the agency, we need more.

Thanks for you help and I look forward to hearing from anyone willing to
help me.

Joyce
~~~~~~~~~~~~~~~~~~~~~~~~~
Joyce M. Davies, CPA
Manager, Grants Accounting
Northeastern Ohio Universities College of  Medicine
4209 SR 44, PO Box 95
Rootstown OH 44272

phone:  330-325-6369
fax:  330-325-7943
email:  xxxxxx@neoucom.edu

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 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
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