Joyce,
We have essentially the same requirement as you.  When submitting a modular
budget to NIH, we require that the PI complete form page 4 (year 1 budget)
and form page 5 (budget for entire project period) for internal purposes
only.  This is the only way we can ensure that sufficient personnel and IDC
money has been requested.

Donna
______________________________________
Donna DeLuca
Grant Administrator, Office of Sponsored Programs
xxxxxx@health.state.ny.us
PH (518) 431-1261
FAX (518) 431-1234

 Joyce Davies
 <xxxxxx@NEOUCOM.        To:       xxxxxx@HRINET.ORG
 EDU>                     cc:
 Sent by: Research        Subject:  Re: [RESADM-L] maintenance/service contracts for
 Administration            equipment
 List
 <xxxxxx@HRINET.
 ORG>

 08/06/2004 08:56
 AM
 Please respond to
 Research
 Administration
 Discussion List

Hi,
I have another question to put before the group for which I need advice.

We have had requests from the faculty to reduce our budget requirements
for proposals being submitted to agencies like the NIH that are modular
or just in time or whatever. They don't require much information on the
front end related to the budget but we still require the faculty to
prepare budgets so that we know they've thought about their needs and
have accounted for sufficient funding for personnel, etc. We also need
to know equipment or subcontract needs in order to calculate the
indirect costs. Then we just need a ballpark figure to cover other
expenses such as supplies, travel, duplicating, phone, maintanence, etc.
They feel this is too much work and say that no other schools require
this at the front end, only after it is funded.

My question to all of you... is this true? Do you have a more
streamlined method of proposal budget prep that requires less work for
both the PI and our office? My concern is that if we don't require them
to think about it at the front end, they won't request the right amount
of funding and then it's too late to say to the agency, we need more.

Thanks for you help and I look forward to hearing from anyone willing to
help me.

Joyce
~~~~~~~~~~~~~~~~~~~~~~~~~
Joyce M. Davies, CPA
Manager, Grants Accounting
Northeastern Ohio Universities College of  Medicine
4209 SR 44, PO Box 95
Rootstown OH 44272

phone:  330-325-6369
fax:  330-325-7943
email:  xxxxxx@neoucom.edu

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