Patricia:

Time sheets should have the project information already on them.  IE., I
work 22 hours this week on project A87.  That assigns the costs to the
project.  It is also signed by the employee and the supervisor.  There
should be no further project allocation necessary.  Also, because the
time sheet is signed by the individual and a person knowledgeable of the
work performed, no further effort reports are required, either.

Hope this helps!

Greg Schmidt

Patricia A. Moroney wrote:

> Hi All:
>
> First, let me say that I love having this resource and enjoy learning
> from all of you.
>
> I would like your help in clarifying something for me.  How do you
> handle time sheets versus salary payment at your institutions.
> Specifically,
> Are time sheets used to record time - number of hours worked, vacation,
> sick, holidays etc? or
> Are time sheets used to record time AND project allocation?  If so, do
> you have another system for salary and project allocation?
>
> Currently, we have a system used for salary and project allocation, but
> time sheets also have project allocations.  This is very cumbersome as
> first we have to ensure that the employee is using the correct timesheet
> with the most up-to-date project allocations, and then the payroll
> person has to double check the timesheet project allocations against her
> system which tracks the salary/project allocation paperwork.
>
> It is my understanding that time sheets are for recording time, and
> salary adjustment forms are used for recording salary and funding
> source/project etc.  In working in research administration for the past
> 13 years at two other institutions, this is the first time I have seen
> time sheets with project allocations.  I have told that we are required
> to record project allocation on the time sheets as well as the salary
> adjustment forms for auditing purposes.
>
> Is it possible to use the salary/project allocation paperwork against
> the time sheets (if the time sheets were without project allocation
> breakdown) for auditing purposes?
>
> I hope the above isn't too confusing.
>
> Please feel free to e-mail me directly if you so choose.  My e-mail is
> xxxxxx@jimmy.harvard.edu
>
> Sincerely,
>
> Patricia
>
>
> ======================================================================
> Instructions on how to use the RESADM-L Mailing List, including
> subscription information and a web-searchable archive, are available
> via our web site at http://www.hrinet.org (click on "Listserv Lists")
> ======================================================================
>

======================================================================
 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
======================================================================