Hi All:

First, let me say that I love having this resource and enjoy learning
from all of you.

I would like your help in clarifying something for me.  How do you
handle time sheets versus salary payment at your institutions.
Specifically,
Are time sheets used to record time - number of hours worked, vacation,
sick, holidays etc? or
Are time sheets used to record time AND project allocation?  If so, do
you have another system for salary and project allocation?

Currently, we have a system used for salary and project allocation, but
time sheets also have project allocations.  This is very cumbersome as
first we have to ensure that the employee is using the correct timesheet
with the most up-to-date project allocations, and then the payroll
person has to double check the timesheet project allocations against her
system which tracks the salary/project allocation paperwork.

It is my understanding that time sheets are for recording time, and
salary adjustment forms are used for recording salary and funding
source/project etc.  In working in research administration for the past
13 years at two other institutions, this is the first time I have seen
time sheets with project allocations.  I have told that we are required
to record project allocation on the time sheets as well as the salary
adjustment forms for auditing purposes.

Is it possible to use the salary/project allocation paperwork against
the time sheets (if the time sheets were without project allocation
breakdown) for auditing purposes?

I hope the above isn't too confusing.

Please feel free to e-mail me directly if you so choose.  My e-mail is
xxxxxx@jimmy.harvard.edu

Sincerely,

Patricia

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