We do not consider the "extra" pay as part of the individual's base
salary.  When the administrative assignment ends, the salary reverts
back to the base salary level.  We have found that the easiest way to
talk about this with faculty, and even within the administration, is to
look at what would happen if the individual no longer carried out the
duties for which they receive the extra pay.  If the answer is that the
salary will change by reverting to some other level, then the extra pay
is definitely not part of the base salary.

I am not sure I understand the second part of your question but that may
be because we only authorize extra pay for administrative duties or for
teaching an overload.  Extra duties have not been identified with
research or scholarly activities.

Kathryn Rockett
Assistant Vice President for Sponsored Research

-----Original Message-----
From: Conrad Hohenlohe [mailto:xxxxxx@AMERICAN.EDU]
Sent: Friday, July 02, 2004 8:59 AM
To: xxxxxx@HRINET.ORG
Subject: [RESADM-L] base salary question

Hi.  A quick question for anybody on the list who has faced a similar
situation.  When a faculty member receives extra pay for taking on
administrative responsibilities (department chair, division head, acting
dean, etc.), is that extra pay considered part of the faculty member's
"base salary" or not for the purposes of calculating how much pay to
charge to a grant?

And then one additional wrinkle: is this determination changed any if
the faculty member's responsibilities in the grant are a direct result
of the new responsibilities for which he/she is receiving extra pay?

Thanks very much.
Conrad

___________________________________________________
Conrad Hohenlohe
Assistant Director/Compliance Administrator
Office of Sponsored Programs, American University
4400 Massachusetts Ave., NW, Washington, DC 20016-8066
tel: (202) 885-3474; fax: (202) 885-3453; xxxxxx@american.edu

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