When I was at UAB, we had a grant that required us to get elderly women, many who did not drive, to our clinic for various treatment and follow-up visits. We were able to budget for a vehicle and also included regularly scheduled maintenance, fuel, oil and a driver.  To my recollection, we did not charge per mile, but rather on a cost reimbursement basis as it was an NIH contract and was based on actuals.

It would probably work either way, though, however, if you billed per mile, you would not budget for gas and maintenance as that would be included in the mileage rate.

Hope this helps.
-Jennifer

Jennifer Morgan, MHA

Vice Chair for Research Administration
Department of Psychiatry and Behavioral Science

Southern Section President
Society of Research Administrators International

Medical University of South Carolina
67 President Street, Suite 504
Charleston, South Carolina  29425

voice:  843-792-0191
fax:  843-792-0048
email:  xxxxxx@musc.edu

>>> xxxxxx@MIDDLEBURY.EDU 06/28/04 10:31AM >>>
If we purchase a vehicle with grant funds (for a field biology project involving lugging a log of gear to many sites), what vehicle operation/maintenance expenses can we also budget for as direct costs?     Is there some type of standard mileage rate that can be used?    I assume we can pay for gas and oil with grant funds ... what about repairs (eg punctured tire)?

Thanks for the help.   I've just moved to a new office and all my reference materials are still in boxes!!

Franci Farnsworth

Frances Vinal Farnsworth
Coordinator of Sponsored Research
Library Room 223
Middlebury College
Middlebury, VT 05753

Tel:  802-443-5889
Fax:  802-443-2081
Email:  xxxxxx@middlebury.edu
Web:  http://www.middlebury.edu/offices/grants/

======================================================================
 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
======================================================================

======================================================================
 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
======================================================================