Re: Centralized vs. De-centralized Filing Steven Etheredge 15 Jun 2004 11:05 EST
USC has in the past had separate files in the sponsored program and the contract/grant accounting offices--the official audit file was maintained at the CGA office. We are conducting an "extended" pilot program to scan and store all award files electronically so the file is available to all who have a need for access and not lost on someone's desk. This will be an integral part of our transition to electronic research administration, along with electronic routing/approval of proposals and human subject protocols. While the document scanning/storage project has not been an entirely easy transition with software shortcomings and resistance-to-change offering challenges, we are moving close to full implementation in the Fall to complete our transition to "paperless" electronic research administration.. Steve Etheredge R. Steven Etheredge Director, Pre-Award Services Office of Sponsored Projects Support University of South Carolina (803) 777-4457 (803) 777-4136 fax xxxxxx@gwm.sc.edu >>> xxxxxx@CORNELL.EDU 6/15/2004 8:57:58 AM >>> Cornell currently stores proposal and award files in individual grant and contract staff offices. As part of possible move to new space we are considering going to a centralized (high density, mechanical) storage system for awards and/or proposals. We would like to poll other offices to ask; 1) Do you keep your files in a single central location or distributed to personal offices? 2) What do you consider the pros and cons to your file storage setup? Thanks *************************** Tammy Custer Grant and Contract Officer/Electronic Systems Specialist Office of Sponsored Programs Cornell University 120 Day Hall Ithaca, NY 14853 P: (607) 255-5066 F: (607) 255-5058 http://www.osp.cornell.edu http://www.people.cornell.edu/pages/tjb3/ *************************** Hard work spotlights the character of people: some turn up their sleeves, some turn up their noses, and some don't turn up at all! ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== The sweetness of chocolate can counteract the bitterness of daily life. ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================