Bowling Green State University
Position Vacancy Announcement

Office of Human Resources
100 College Park Building
Bowling Green, Ohio 43403
(419) 372-8421
Fax: (419) 372-2920

MANAGER, GRANTS ACCOUNTING
Finance and Administration

Position Summary
Directs and provides oversight and management of the accounting, including
the proper recording of receipts and disbursements, for externally funded
grants and contracts awarded to the University. Audits reports and
expenditures to assure they are in compliance with established accounting
principles and federal, state, and private grant guidelines and
regulations. Directs staff in proper set-up of grants and assists with
questions that may arise. Works directly with faculty and other
administrators. Interacts with the Director of Financial Accounting and
Associate VP for Finance/Treasurer in support of the University’s grant
accounting activity.

Essential Duties, Tasks and Responsibilities
· Audits and maintains federal, state and privately sponsored research
grants; maintains restricted fund summary sheets which reflect cash
balances, cumulative expenditures and fund balances which serve as the
basis for quarterly reports and cash draw-downs against federal letter of
credit accounts.
· Utilizes the on-line accounting and financial system to establish and
maintain bookkeeping/accounting operations for each budget including
performing internal audits of financial records associated with each grant;
resolving problems and preparing interim and final financial reports as
required by funding agencies.
· Audits federal work-study program, PELL, SEOG, OIG, and Campus Community
Service accounts and assists the Financial Aid Office with submission of
federal reports. Establishes accounts and loads funds into budgets as new
or supplemental awards are received. Monitors the grants payroll charges
and the systems computation of indirect (F&A) costs. Develops new F&A rate
proposal. Processes the required adjustments and corrections.
· Assists faculty, administrators and staff with transaction problems,
grant guideline interpretations, grants expenditures, cash flow, or any
other problems related to the administration of grant funds. Reconciles
general ledger accounts with restricted funds.
· Supplies Treasurer’s Office with information required to transmit monthly
cash draws to HHS. Works with Treasurer’s Office to identify direct
deposits that come into the University bank accounts with little or no
account information.
· Prepares quarterly expenditures and cash accountability reports for NSF,
HHS, and USDE. Transfers fringe benefit charges from grants to university
budgets as part of our cost-sharing commitment when fringe benefits have
not been budgeted properly. Assists purchasing department in verifying
allowable costs to grant budgets. Assist external auditors in their
inspection of the financial and procedural operations of the grants office.
· Attend the Treasurer’s Office AFIN staff meeting.
· Transmits monthly expenditures/cash draws to USDE and NSF via the internet.
· Prepares Schedule 9 worksheets and then report which goes to the Director
of Financial Accounting for inclusion in the Annual Financial Report.
· Loads tables into AFIN and processes forms for A21 certifications and
sends out to project directors for verification.
· Prepares budgets for loading into AFIN and manages financial requirements
for grants awarded.
· Contacts external funding agencies, federal, state, or private, regarding
proper grant administration.
· Process necessary close-out forms and financial reports for grants and
contracts that have ended.
· Post all funds deposited into restricted funds to proper budget cash
accounts and then transfer to General Fund as requested by the Treasurer’s
Office.
· Review organizational prior approval requests and recommend approval or
disapproval.
· Establish auto entry tables in AFIN for online generation of indirect
costs and applicable overhead returns to University Departments, Colleges,
SPAR, Grad College, and Grants Accounting.
· Establish cost sharing budgets in AFIN as required.
· Approve expenditures to be processed against grant budgets.

This list of essential duties, tasks and responsibilities is not
all-inclusive; individual will perform other related duties as assigned.

Knowledge, Skills or Abilities
· Record of previous involvement in grant activity.
· Knowledge of federal policies, procedures, and compliance/regulations
relating to grants and contracts.
· Capable of working with large main-frame (server) computer systems and
developing new and innovative applications.
· Current knowledge of PC computer environments and software such as Excel
and Word.
· Skill in communicating effectively both orally and in writing.
· Ability to research federal and state regulations on the internet.

Minimum Qualifications
A Bachelor’s degree required. 3 to 5 years experience in grants accounting
with at least 2 years in grants administration. 5 years experience in grant
accounting/recordkeeping, 2 years experience in EACH of the following;
Grant Administration, Main-frame (server) computer skills, PC computer
skills, Federal regulations and supervisory experience. 3 years experience
in Spreadsheets, word processing skills and PC computer skills.

Salary
Full-time administrative staff position level 16. Minimum salary is
$41,507.00. Salary is commensurate with education and experience. Full
benefit package available including tuition fee waiver.

To Apply
Submit letter of application, resume, and names/addresses/telephone numbers
of three professional references postmarked by May 21, 2004 to:
Office of Human Resources (Search R-040)
100 College Park Office Building
Bowling Green State University
Bowling Green, OH 43403
http://www.bgsu.edu/offices/ohr

Bowling Green State University is an Affirmative Action/Equal Opportunity
Educator and Employer.
We are committed to a multicultural environment and strongly encourage
applications from women, minorities, veterans and persons with disabilities.
BGSU hires only individuals authorized to work in the United States
For information regarding BGSU’s crime statistics, please visit Public
Safety’s website at
www.bgsu.edu/offices/safety.

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