Bowling Green State University Position Vacancy Announcement Office of Human Resources 100 College Park Building Bowling Green, Ohio 43403 (419) 372-8421 Fax: (419) 372-2920 MANAGER, GRANTS ACCOUNTING Finance and Administration Position Summary Directs and provides oversight and management of the accounting, including the proper recording of receipts and disbursements, for externally funded grants and contracts awarded to the University. Audits reports and expenditures to assure they are in compliance with established accounting principles and federal, state, and private grant guidelines and regulations. Directs staff in proper set-up of grants and assists with questions that may arise. Works directly with faculty and other administrators. Interacts with the Director of Financial Accounting and Associate VP for Finance/Treasurer in support of the University’s grant accounting activity. Essential Duties, Tasks and Responsibilities · Audits and maintains federal, state and privately sponsored research grants; maintains restricted fund summary sheets which reflect cash balances, cumulative expenditures and fund balances which serve as the basis for quarterly reports and cash draw-downs against federal letter of credit accounts. · Utilizes the on-line accounting and financial system to establish and maintain bookkeeping/accounting operations for each budget including performing internal audits of financial records associated with each grant; resolving problems and preparing interim and final financial reports as required by funding agencies. · Audits federal work-study program, PELL, SEOG, OIG, and Campus Community Service accounts and assists the Financial Aid Office with submission of federal reports. Establishes accounts and loads funds into budgets as new or supplemental awards are received. Monitors the grants payroll charges and the systems computation of indirect (F&A) costs. Develops new F&A rate proposal. Processes the required adjustments and corrections. · Assists faculty, administrators and staff with transaction problems, grant guideline interpretations, grants expenditures, cash flow, or any other problems related to the administration of grant funds. Reconciles general ledger accounts with restricted funds. · Supplies Treasurer’s Office with information required to transmit monthly cash draws to HHS. Works with Treasurer’s Office to identify direct deposits that come into the University bank accounts with little or no account information. · Prepares quarterly expenditures and cash accountability reports for NSF, HHS, and USDE. Transfers fringe benefit charges from grants to university budgets as part of our cost-sharing commitment when fringe benefits have not been budgeted properly. Assists purchasing department in verifying allowable costs to grant budgets. Assist external auditors in their inspection of the financial and procedural operations of the grants office. · Attend the Treasurer’s Office AFIN staff meeting. · Transmits monthly expenditures/cash draws to USDE and NSF via the internet. · Prepares Schedule 9 worksheets and then report which goes to the Director of Financial Accounting for inclusion in the Annual Financial Report. · Loads tables into AFIN and processes forms for A21 certifications and sends out to project directors for verification. · Prepares budgets for loading into AFIN and manages financial requirements for grants awarded. · Contacts external funding agencies, federal, state, or private, regarding proper grant administration. · Process necessary close-out forms and financial reports for grants and contracts that have ended. · Post all funds deposited into restricted funds to proper budget cash accounts and then transfer to General Fund as requested by the Treasurer’s Office. · Review organizational prior approval requests and recommend approval or disapproval. · Establish auto entry tables in AFIN for online generation of indirect costs and applicable overhead returns to University Departments, Colleges, SPAR, Grad College, and Grants Accounting. · Establish cost sharing budgets in AFIN as required. · Approve expenditures to be processed against grant budgets. This list of essential duties, tasks and responsibilities is not all-inclusive; individual will perform other related duties as assigned. Knowledge, Skills or Abilities · Record of previous involvement in grant activity. · Knowledge of federal policies, procedures, and compliance/regulations relating to grants and contracts. · Capable of working with large main-frame (server) computer systems and developing new and innovative applications. · Current knowledge of PC computer environments and software such as Excel and Word. · Skill in communicating effectively both orally and in writing. · Ability to research federal and state regulations on the internet. Minimum Qualifications A Bachelor’s degree required. 3 to 5 years experience in grants accounting with at least 2 years in grants administration. 5 years experience in grant accounting/recordkeeping, 2 years experience in EACH of the following; Grant Administration, Main-frame (server) computer skills, PC computer skills, Federal regulations and supervisory experience. 3 years experience in Spreadsheets, word processing skills and PC computer skills. Salary Full-time administrative staff position level 16. Minimum salary is $41,507.00. Salary is commensurate with education and experience. Full benefit package available including tuition fee waiver. To Apply Submit letter of application, resume, and names/addresses/telephone numbers of three professional references postmarked by May 21, 2004 to: Office of Human Resources (Search R-040) 100 College Park Office Building Bowling Green State University Bowling Green, OH 43403 http://www.bgsu.edu/offices/ohr Bowling Green State University is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities. 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