Linda,

What you're looking for would be in the terms and conditions of your DOJ award.  Most federal awards allow the to the equipment purchased with grant funds to vest with the institution.  However, some do not and this stipulation would be in the terms and conditions of the award.  If the T&C stipulates that equipment and unused materials and supplies shall belong to the government, then it is government property and it must be tagged and tracked as such.  It's unusual that anything under the equipment threshold would be
government property and I would challenge that (after a review of the T&C).

Good luck with your negotiations!

Ruth Tallman
Office of Research and Sponsored Programs
Lehigh University
526 Brodhead Avenue
Bethlehem, PA  18015
Phone:   (610)758-3024
FAX:    (610)758-5994
E-mail:   xxxxxx@lehigh.edu

Linda Ward wrote:

> We were recently required by auditors to provide a listing of federally funded property... not equipment, not real estate, but "property."  We were required to inventory items such as a fax machine, a palm pilot, and other sundry items which don't meet the equipment threshold for either A-110 or my organization.  I've never been required to inventory such property before and I don't see where I'm required to do so.
>
> That said, in reading a-110 & 28CFR70.33 (this is a DOJ grant) I find the following, which I thought only related to federally provided property:
>
> A-110 Subpart C .33 a 1 states "Title to federally-owned property remains vested in the Federal Government.  Recipients shall submit annually an inventory listing of federally-owned property in their custody to the Federal awarding agency."
>
> 28CFR70.33 says nearly the same thing.
>
> Does this apply to federally funded property?
>
> Have you ever been required to perform such an inventory?
>
> Can you cite any sources either way (for or against inventorying such property)?
>
> Linda Ward
> Sr. Accountant
> Research Administration  35-123A
> Children's Hospitals and Clinics
> 2910 Centre Pointe Dr.
> Roseville, MN 55113
> 651-855-2603
> 651-855-2690 Fax
> email: xxxxxx@childrenshc.org
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