You MUST use the equipment definition in effect at the award of the first
budget year in the competitive segment.  That's part of using the same F&A
rate.

Chuck

At 03:08 PM 3/23/2004, you wrote:
>I agree with Chuck.  We use our limit of $1,500.  We will even report it
>to the Feds as equipment if it's not vested with us. But can I raise
>another question? We're planning to shift to $5,000 with the new fiscal
>year and F & A proposal. Can we grandfather our old grants at the $1,500
>level?  We don't want to adversely affect the PI's since this would
>cause additional indirect costs.
>
>Thanks, Lois Smith,
>Associate Controller, Sponsored Programs
>The University of Akron
>
>-----Original Message-----
>From: Research Administration List [mailto:xxxxxx@HRINET.ORG] On
>Behalf Of Herbert B. Chermside
>Sent: Tuesday, March 23, 2004 2:30 PM
>To: xxxxxx@HRINET.ORG
>Subject: Re: [RESADM-L] definitions of equipment
>
>  From A-110, -- 2. (l) Equipment means tangible nonexpendable personal
>property including exempt property charged directly to the award having
>a
>useful life of more than one year and an acquisition cost of $5000 or
>more
>per unit. However, consistent with recipient policy, lower limits may be
>established.
>
>You must use your institution's definition.
>
>You might suggest that the institution increase its definition level to
>the
>federal level.  It will save administrative cost by avoiding tracking
>low-value items.
>
>Chuck
>
>
>At 12:41 PM 3/23/2004, you wrote:
> >Hi, all -
> >We are preparing a proposal submission to a federal agency which uses a
> >definition for equipment which differs from the applicant
>organization's
> >definition. (Feds use unit cost of $5,000 or greater & usable life of >
>1
> >yr., and applicant organization uses unit cost of $1,000 or greater &
>usable
> >life of > 1 yr).
> >
> >How do I reconcile these differences in the proposal budget? My
>inclination
> >is to include our request for items > $1,000 but less than $5,000 in
>the
> >Supply category of the budget and add a note that the applicant
> >organization's policy requires that expenditures for items > $1,000
>unit
> >cost be treated as equipment. Does this cause a post-award nightmare
>for
> >either the funding agency or the grantee?
> >--------------------------
> >Molly Daniel
> >Interim Manager, Healthier Communities Programs
> >Sarah Bush Lincoln Health Center
> >1000 Health Center Drive
> >Mattoon, IL  61938
> >phone: 217-258-2195
> >fax: 217-258-4135
> >email: xxxxxx@sblhs.org
> >web: www.sarahbush.org
> >
> >
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> >  subscription information and a web-searchable archive, are available
> >  via our web site at http://www.hrinet.org (click on "Listserv Lists")
> >======================================================================
>
>Herbert B. Chermside, CRA
>Virginia Commonwealth University
>PO BOX 980568
>Richmond, VA  23298-0568
>Voice:  804-827-6036
>Fax     804-828-2051
>e-mail xxxxxx@vcu.edu
>
>
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>  subscription information and a web-searchable archive, are available
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>
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>  subscription information and a web-searchable archive, are available
>  via our web site at http://www.hrinet.org (click on "Listserv Lists")
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Herbert B. Chermside, CRA
Virginia Commonwealth University
PO BOX 980568
Richmond, VA  23298-0568
Voice:  804-827-6036
Fax     804-828-2051
e-mail xxxxxx@vcu.edu

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 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
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