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In-Kind Matches for Faculty Salary McCann, John 19 Mar 2004 15:38 EST

I would much appreciate some comments on the following situation:

In a recent grant application (which required matching funds from Evergreen)
to a university administering US Department of Agriculture funds, a faculty
member requested 1.5 months of summer salary and proposed to contribute 2
months of salary toward a required match.  Our faculty are on 9 month
contracts, so this faculty member would have been compensated for 10.5
months, and, in addition, contributed a match of 2 months' salary.

The faculty member justified this by saying that 1) his/her regular work
included work to be done under the grant (the grant involved curriculum
development and implementation) and 2) "other colleges and universities
regularly do this."

We disapproved the grant application because the total time involved for the
faculty member would have been 12.5 months annually, and because "everyone
else does it" would not withstand audit.  My understanding is that faculty
may only be compensated (at least under NSF rules) for two summer months -
11 months in total.

So I have two questions:

1)  Were we correct in disapproving the application for the reasons
explained above?

and - 2)  Does everybody do it???

John McCann, M.P.A., Ph.D.
Academic Grants Manager
Office of the Academic Vice President and Provost
The Evergreen State College
2700 Evergreen Parkway NW
Olympia, WA 98505

Phone: 360-867-6045
Fax: 360-867-6745

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