Re: Ownership of Data Schoen, Alexander 17 Mar 2004 10:21 EST
This is a good question. I have just done some research on this and most institutions have formal policies which set forth ownership of data. In general, all data is owned by the institution (since the work was done by employees of the institution). When a PI leaves, he or she must come to an agreement with the lab director or department chair for permission to take copies of the data or results to PI's next position. In nearly all cases, the originals must stay at the institution where the data was produced. The only case when the originals can be removed is when the data or records are a part of an ongoing grant (transfer of an NIH or other grant), and approval is required to remove the originals. A "TRUE" copy of the data/records must remain at the institution. In the case of records which contain patient data, additional consent questions arise. Alex Schoen ----------------------------------------- Alexander Schoen Director, Office of Sponsored Programs Winthrop-University Hospital 222 Station Plaza North, Suite 510 Mineola, NY 11501 Phone: (516) 663-8997 Fax: (516) 663-9718 xxxxxx@winthrop.org -----Original Message----- From: Michael Owen [mailto:xxxxxx@SPARTAN.AC.BROCKU.CA] Sent: Wednesday, March 17, 2004 9:49 AM To: xxxxxx@HRINET.ORG Subject: [RESADM-L] Ownership of Data A question has arisen here with regard to who owns (and controls) data and/or laboratory note books. Some of the data relates to social and behavioural science research (e.g., large scale surveys, questionnaires with external organizations such as schools and industry, etc.) Do other institutions have formal policies on ownership of data, access to data by faculty and students other than PI, and when/if data might be made available to third parties (subject to terms of use in any consents)? If individuals wish to respond directly to me, I will ollate responses and post on the listserv. Thank you, -- Michael Owen, Ph.D., Director, Office of Research Services & Interim Director, Cool Climate Oenology and Viticulture Institute (CCOVI) Brock University 500 Glenridge Avenue St Catharines, ON L2S 3A1 Office of Research Services: Tel: 905-688-5550, Ext 3127 Fax: 905-688-0748 CCOVI: Tel: 905-688-5550, Ext 4716 Fax: 905-688-3104 Cell: 905-687-2383 email: xxxxxx@brocku.ca ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== CONFIDENTIALITY NOTICE: This transmission is intended only for the individual or entity to which it is addressed and contains information that is confidential. If you have received this communication in error, please notify the sender at the email address above and delete this email immediately. This information has been disclosed to you from confidential records and is protected by federal and state law. This information may include confidential mental health, substance abuse, alcohol abuse and/or HIV related information. Federal and state law prohibits you from making any further disclosure of this information without the specific written consent of the person to whom it pertains, or as otherwise permitted by law. Any unauthorized further disclosure in violation of the law may results in a fine or jail sentence or both. A general authorization for the release of this information may not be sufficient authorization for further disclosure. ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================