Re: A Plea for Your Experience in Enforcing Grant Submission Deadline s Robert Beattie 09 Mar 2004 12:29 EST
"Submit" is an ambiguous word. At UM we allow PI's to send proposals to the sponsor. This can be by mail or by some electronic system. We do insist, however, that the proposal be approved by unit officials and by appropriate sponsored programs office officials before any such submission or transmission. The sponsored programs office typically copies and mails all proposals. We will, however, approve the administrative shell and a draft of the text and allow the PI to take it back and work on the text a bit longer. The PI then mails or e-sends the proposal. For mailing we will provide a FedEx label. By administrative shell I mean our internal approval form and the sponsor forms, including a budget. I should say, there are occasions, especially in the private sector side, when a PI happens to send in a proposal to a potential sponsor and gets an award before any internal approvals are obtained. We try very hard to accept the award with post-submission approvals and close negotiating of the terms. Both the approval of the administrative shell (with PI submission or with full text later and our submitting) and the post-award approvals when necessary are our attempts to facilitate timely and successful proposal submission. The sponsored programs office has as a main goal (not the only one) of helping PI's submit proposals. There is the (perhaps true) myth here that certain members of our staff have been caught in the parking lot, heading home, by a late submitting PI and that proposal has been sent out in time. So to answer the question posed by Nicole, we allow PI's to submit _approved_ proposals, we will do everything possible to submit them ourselves, and we will try our hardest to accept those awards from proposals sent prior to approval (but discourage the practice). I have learned one basic rule in 40 years of the sponsored research business, if you do not get the proposal out, it will not get funded. Bob ___________________________________ Robert Beattie Managing Project Representative Division of Research Development and Administration University of Michigan 3003 S. State Street Ann Arbor, MI 48109-1274 office: 734 936-1283 mobile: 734 717-6281 xxxxxx@umich.edu On Mar 9, 2004, at 11:59 AM, Nicole Banks wrote: I'm looking for info on how many institutions require that proposals be submitted only by the sponsored programs office, and not by the PI. Any info you can provide will be appreciated! Thanks, Nicole ********************************************************************** Nicole L. Banks, MPA Director, Office of Sponsored Programs and Research New York Institute of Technology Wisser Library, Room 201 Old Westbury, NY 11568 516.686.7737 http://iris.nyit.edu/sponsoredprograms -----Original Message----- From: Research Administration List [mailto:xxxxxx@HRINET.ORG] On Behalf Of Norm Braaten Sent: Tuesday, March 09, 2004 10:40 AM To: xxxxxx@HRINET.ORG Subject: Re: [RESADM-L] A Plea for Your Experience in Enforcing Grant Submission Deadline s I would recommend shorter lead times through sponsored research offices, streamlining of institutional (internal) administrative requirements and a policy that clearly delineates how proposals that do not meet internal deadlines are handled. The University of Nebraska-Lincoln has one of the shortest amounts of lead time for proposal processing among research universities--2 days. We take the philosophy that we want to give our researchers as much time as possible to work on the sections of the proposal that most matter to reviewers, the science. However, we typically receive draft budgets in advance of the two-day window. Any proposal that is not received in advance of the 2-day requirement is put into a queue to be processed, and if we have a large number of proposals in the queue, we inform the PI/dept that submission cannot be guaranteed. We also inform PIs and departmental administrators that proposals coming in at the last minute receive the minimum of administrative review, and little/no time for any corrections, which can harm a proposal's chance for meeting sponsor technical requirements. ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================