Re: A Plea for Your Experience in Enforcing Grant Submission Deadline s Carolyn Pate 01 Mar 2004 16:07 EST
My answer is much the same as Mary Watson's: We are here to help, not hinder. We have never not submitted a proposal. We have come mighty close, however, and I constantly remind PIs (in e-mails, in workshops, in the office) that our policy asks for proposals to be in our office, completed, 24 hours before the submission time. I also remind them that the only thing we can guarantee in this business is that if a proposal does not arrive at the funder's on time, it won't be funded. I illustrate with an example (the most recent of which is a recent NSF submission: that day all my staff but one was ill, at 4:30 my proposal coordinator was too sick to stay any longer. Everything for the NSF proposal was uploaded into Fastlane except for the narrative. She said she'd submit from home. At 4:50, she called me and said that she couldn't get in to Fastlane, and I'd have to do it. Mind you, I DON'T KNOW HOW. Luckily, she walked me through it. At 4:57 I hit the submit button!) Then I say to faculty, "Don't put yourself through that!" I also tell faculty that in case of a fire drill, I will not keep my staff in the office to submit a proposal. And I reserve the right to pull the proposal if it is not correct or violates policy. -----Original Message----- From: Research Administration List [mailto:xxxxxx@HRINET.ORG]On Behalf Of McCann, John Sent: Monday, March 01, 2004 1:15 PM To: xxxxxx@HRINET.ORG Subject: [RESADM-L] A Plea for Your Experience in Enforcing Grant Submission Deadline s Our business office is currently in the process of developing a policy to enforce lead time requirements for approval signatures which would - in effect - lengthen our internal grants approval process and impose a grants submission deadline. I think such deadlines are unenforcable and undesirable. The job of our grants office is to facilitate grants submission, not impose barriers - and PIs have major time investments in grant proposals. While we specify that PIs should allow at least seven working days for internal reviews - and we yelp at late submissions - we always submit viable proposals. I know that the list has discussed this subject in the past, and I've found those e-mails, but I'd really appreciate a large number of you briefly answering these three questions and providing the names of your institutions: 1. Does your institution enforce grants submissions deadlines? 2. Why or why not? Thank you........ John McCann, M.P.A., Ph.D. Academic Grants Manager Office of the Academic Vice President and Provost The Evergreen State College 2700 Evergreen Parkway NW Olympia, WA 98505 E-mail: xxxxxx@evergreen.edu Phone: 360-867-6045 Fax: 360-867-6745 ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================