Re: Effort Reporting Smith,Lois M 09 Feb 2004 15:52 EST
Hello Group, We're having a similar problem to Karen's. A full-time load is supposed to be 12 credit hours. Lately, we have several professors signing on their transmittal sheets for cost sharing of their time on each grant to the point of having as much as 90% total (in one case 106%) of their time as research yet their teaching and have administrative duties account for six to nine hours. I can develop a pro rata share, but my problem is 'Does the transmittal take precedent or the grant budget/narrative?' Who should be checking that we've not overcommitted ourselves? Thanks for any ideas, Lois Smith Associate Controller, Sponsored Programs The University of Akron 330-972-6563 xxxxxx@uakron.edu -----Original Message----- From: Research Administration List [mailto:xxxxxx@HRINET.ORG] On Behalf Of Karen Henry Sent: Monday, February 09, 2004 2:45 PM To: xxxxxx@HRINET.ORG Subject: [RESADM-L] Effort Reporting We are in the process of implementing a new ERS system. One of the points of the system that is consistently made is that is that there is no such thing as a 40 hour work week. Percent effort should be reported based on actual time spent (whether 20 or 100 hours). I am no longer clear on what to do when budgeting for a proposal. What University standards need to be in place to assist PIs in determining their percent effort? We have always allowed faculty to use hourly rates (converted from 8-hr. day base for 9-months), monthly rates 1/9 of contracted amount, or % effort. Should we now only use % effort and not hours proposed? Faculty are expected to spend time between teaching, service, and research. How have institutions assigned percent effort to teaching and service? For example, if a faculty member has a two course load a semester what percentage of their time should this be? Or what percent effort can we allow to be budgeted for research if we know they still have a teaching and service load? We don't want to force faculty to budget based on a 40 hour week when they say they will be working 60. We also don't want to allow them to charge to a grant based on a 100 hour week as this seems unrealistic. Are there any documents that we should review on this issue? How other institutions are handling this? Any advice would be appreciated. Karen Henry Assistant Director Office of Research Administration Boise State University 1910 University Drive Boise, Idaho 83725 (208)426-1571 xxxxxx@boisestate.edu ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================